Supervisor

Job Description and Duties

Under general directions from the Supervisor II and utilizing knowledge of the laws of the State of California, fiscal accounting rules and regulations contained in the State Administrative Manual, the Uniform Codes Manual, governmental accounting principles, and procedures prescribed by the State Controller’s Office, the incumbent provides leadership and plans, directs, and evaluates the work of staff engaged in the administration multiple programs. The incumbent is required to maintain consistent regular attendance and perform the full range of duties.

Duties Performed:

(Candidates must perform the following functions with or without reasonable accommodations.)

• Monitor accounting transactions and output from the accounting systems and Fi$Cal for timeliness and accuracy. Review monthly reconciliations and the financial reports to ensure accuracy.

• Monitor non-accounting functions to ensure timeliness and accuracy.

• Ensure billings are prepared and mailed timely.

• Monitor the timeliness and quality of responses to customer inquiries and assist staff with problem resolution.

• Participate as a leader on improvement projects that involve the accounting and billing activities of the unit. Coordinate with staff from the Information Systems Division, Fi$Cal, and division IT, to enhance or modify automated system and/or processes when necessary.

• Oversee the development and implementation of unit procedures and policies and cross-train staff within the unit to ensure that each function can be performed when primary staff are unavailable.

• Participate as a member of the management team in developing solutions to bureau issues, changes in accounting systems, policies, procedures, and/or business plans.

Administrative duties include, but are not limited to:

• Review and approve work schedules and time sheets.

• Responsible for the recruitment process.

• Foster individual growth through coaching and mentoring; collaborate with staff to identify staff goals; evaluate staff performance on a regular basis; and complete items such as expectations, probation reports, performance appraisals, individual development plans, merit salary adjustments, and disciplinary actions in a timely manner.

• Conduct bi-weekly one-on-one meetings and weekly unit meetings.

• Evaluate employee performance and prepare probation reports and annual performance reviews timely. Provide regular feedback to staff on performance. Recruit and hire staff in accordance with division policies and procedures. Take an active role in staff development.

• Work with the section’s management to prepare budget change proposals, requests for legal opinions, and legislative proposals.

• Monitor and track workload to identify resources needed and business process improvements.

• Monitor and track work product and schedules to ensure accuracy and timeliness.

• Assess current processes and collaborate with staff to update and implement adequate internal controls to protect the state’s assets.

• Lead the section in accomplishing department, division, and section mission, vision, goals, and objectives.

You will find additional information about the job in the .

Working Conditions

This position is located at The Park, a quaint and historical campus environment two blocks from McKinley Park, in the heart of residential East Sacramento. Easily accessible from US 50 and I-80, The Park offers free parking, quick walks to local restaurant favorites, and countless lunchtime strolling opportunities through the quiet East Sacramento neighborhood.

This position is eligible for hybrid telework under California Government Code Section 14200 for eligible applicants residing in California. All telework schedules are subject to change and may be reevaluated at any time. Specific telework arrangements may be discussed in more detail with the respective hiring manager. Telework does not change the terms and conditions of employment, the essential functions of job duties, or required compliance with the State Controller's Office policies.

In July 2025, the State of California implemented the Personal Leave Program (PLP) 2025. This program temporarily reduces employees’ monthly base pay in exchange for paid leave credits. This position is subject to PLP 2025 and will have a monthly base pay reduction of 3% in exchange for 5 hours of leave credits through June 2027. The salary ranges shown on this job posting do not reflect the salary reduction.

Special Requirements

A resume is required.

A cover letter is required.

A copy of your degree, transcripts, or degree evaluation is required.

A Statement of Qualifications is required; please see ‘Required Application Package Documents’ for instructions.

Take the required examination here: Accounting Administrator I (Supervisor) Examination

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Excellent organizational, communication, and time management skills.

• Ability to apply accounting principles and procedures, analyze data and draw sound conclusions, develop an effective course of action, prepare complete and concise reports and communications in regards to problems and issues.

• Communicate effectively with internal and external parties at all levels, establish and maintain cooperative relationships with the public, and local, state, and federal officials.

• Ensure compliance with laws, policies, procedures; plan and organize work; evaluate workload and resources.

• Ability to interpret and apply laws, rules, standards, and procedures.

• Ability to be detailed oriented while focused on accuracy and meeting competing deadlines.

• Ability to be flexible in response to changing workload, consider creative approaches, and apply novel solutions.

• Ability to plan, organize, and direct staff in a fast-paced work environment, with multiple assignments and changing priorities.

• Experience with Fi$Cal.

• Works well under pressure.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Degree and/or School Transcripts
• Statement of Qualifications -

  The Statement of Qualifications (SOQ) shall be one page, single space in 12-point size Arial font.

  INSTRUCTIONS:

  Must contain the following:

  1. Applicant’s full name (Last, First);
  2. The original SOQ question must be listed in the SOQ; and
  3. Job Code #.

  QUESTION:

  1. Describe your experience in relation to the duty statement and why you are the best qualified applicant for this job.
• Other -

  The Cover letter shall be one page, single space in 12-point size Arial font.

  INSTRUCTIONS:

  Must contain the following:

  1. Header;
  2. Greeting;
  3. Introduction;
  4. Specific position you are applying for;
  5. Explanation of interest for the position; and
  6. Signature line.