Accounts Payable Specialist

Area51 Electronics is seeking an Accounts Payable Specialist who embodies accuracy, accountability, and efficiency. This role plays a crucial role in maintaining financial integrity, supporting daily operations, and contributing to the company’s ability to deliver on its commitments.

Area51 Electronics is a distributor of electronic, electrical, electromechanical components, hardware, and assemblies. We believe that every component we supply plays a meaningful role in advancing innovation and reliability across critical industries—including aerospace & defense, industrial & automation, automotive & transportation, energy, and medical; ultimately contributing to solutions that impact lives and shape the future.

Core Values and Behaviors

• Demonstrates honesty, integrity, respectfulness, and accountability in all financial aspects


• Maintains accuracy and attention to detail, even when under a high pressure environment


• Exhibits discipline, organization, and dedication to ensure processes are completed accurately and in compliance with internal controls


• Stays composed and solutions focused when resolving discrepancies on urgent issues


• Welcomes collaboration, feedback, and continuous improvement to strengthen Accounts Payable processes

Work Schedule:

M–F (7:00 AM – 4:00 PM) – Onsite

Classification: Non-Exempt

Essential Duties and Responsibilities

Invoice & Payment Processing

• Verify vendor invoices for accuracy and completeness, including matching invoices with purchase order, packing slip, test reports (if applicable) and receiving reports


• Investigate and resolve discrepancies between vendor invoices, purchase orders, and Receiving. Coordinate and follow up with internal departments as needed


• Monitor and track NCMRs (Non-Conformance Material Reports), confirming proper documentation and disposition before releasing payment. Match NCMR with the corresponding debit memo.


• Prepare wires and process check runs in accordance with vendor terms


• Monitor and track prepayments to maintain visibility and reconcile against monthly activity

• Reconcile freight accounts (FedEx, UPS, and DHL) by verifying charges and resolving any discrepancies


• Perform credit card reconciliation by verifying transactions, addressing any discrepancies, and ensuring timely posting of expenses


• Record deductions for commissions so all additional costs are accurately reflected in commission reports


• Provide timely support to vendors and internal departments regarding any AP inquiries.


• Work with the Controller on weekly cash flow forecasting and provide accurate visibility on upcoming AP obligations


• Collect and maintain vendor W-9 forms to ensure compliance


• Prepare and file annual 1099 forms, ensuring accuracy, compliance, and timely submission


• Assist Controller with month end close activities

• Support audits by providing requested documentation and ensuring compliance with company requirements


• Maintain Accounts Payable files and records


• Perform other job-related duties and projects as assigned.

Key Skills

Education

• Required: Associate degree in Accounting, Finance, or related field (or equivalent work experience).

Experience

• Required: 3-4 years of experience in Accounts Payable or general accounting.


• Preferred: Experience in a manufacturing or distribution environment.

Language & Communication

• Effective written and verbal communication skills with the ability to interact across departments and with vendors.


• Strong active listening skills to identify issues and resolve them promptly.

Other Skills and Abilities

• Proficiency in Microsoft Office (Excel, Outlook, Word) and ability to learn proprietary software quickly.


• Strong analytical and problem-solving abilities


• Ability to prioritize tasks, manage time effectively, and maintain accuracy under pressure


• Commitment to confidentiality and professionalism in handling sensitive financial information

Required – To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Work Environment — The work environment characteristic described is representative of those an employee will encounter while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Essential Physical Functions

Stand: Moderate 

Sit: Continuous 

Walk: Moderate 

Bend: Moderate 

Handle Objects: Moderate 

Reach Above Shoulder Level: Moderate 

Use Fine Finger Movements: Continuous 

Carry/Lift Loads up to 25 Pounds: Moderate 

Essential Cognitive Functions

Reason and Analyze: Continuous 

Read/Comprehend English: Continuous 

Generate Written Work Product: Continuous 

Communicate Orally in English: Continuous 

Work Under Time Pressure: Continuous 

Independent Problem Solving: Continuous 

Interruptions: Continuous 

Maintain Team Collaboration: Continuous 

Organize: Continuous 

Prioritize: Continuous 

Computations: Continuous 

Essential Environmental Factors

Interruptions: Continuous 

Stairs (2 flights): Moderate 

Task takes less than 1/3 of the time: Moderate 

Task takes 1/3 to 2/3 of the time: Moderate to Frequent 

Task takes more than 2/3 of the time: Continuous