Legal Secretary

We're Hiring: Legal Secretary!

We are seeking a detail-oriented and organized Legal Secretary to join our team in Walnut Creek, United States. The ideal candidate will have a minimum of 3 years of experience in a legal environment, proficient in managing administrative tasks and supporting attorneys with their daily responsibilities.

Location: Walnut Creek, CA (Local Candidates only)
Role: Legal Secretary
Work Set-up: Hybrid - 2 days Remote and 3 Days Onsite

What You'll Do:

• Maintain attorney calendars and tickler systems
• Schedule meetings with clients, experts, attorneys, co-counsel, and court appearances
• Review and re-index mail for attorney action and calendaring
• Draft and edit correspondence and memos
• Contact clients to obtain requested information
• Maintain and organize electronic legal files with accurate documentation
• Prepare discovery, pre-trial, and trial documents for court filing
• Manage scheduling and coordination of discovery for both plaintiffs and defendants
• Provide short- and long-term legal secretarial support as needed
• Answer and screen telephone calls
• Transcribe dictation and/or type from handwritten drafts (pleadings, court forms, reports, releases, etc.)
• Provide back-up assistance for other secretaries
• Stay current on court rules and procedures
• Participate in departmental and firm-wide projects
  

What We’re Looking For:

• High school diploma or GED required
• Minimum 7 years of defense trial and litigation experience in a similar industry
• Minimum 3 years of recent California Civil litigation experience
• Strong trial preparation experience required

Skills and Abilities:

• Thorough knowledge of court procedures
• Ability to work independently with strong initiative
• Proficiency in MS Word and case management software
• Typing speed of 70+ wpm

Compensation and Benefits:

• Comprehensive benefits package including medical, dental, vision, life, AD&D, LTD
• 401(k) with employer match
• PTO
• separate sick time
• paid holidays

Ready to make an impact? 🚀 Apply now and let’s grow together!