Project Administrator

Position Overview

Ultimate Staffing Services is seeking a highly organized and detail-oriented Project Administrator to join their client's dynamic team in California. This full-time position requires an individual with extensive experience in construction administration, project coordination, and contract management. The successful candidate will play a crucial role in supporting project management, operations, and accounting teams, ensuring that all project documentation and compliance requirements are met efficiently and accurately.

Responsibilities

• Conduct contract review and compliance management, including identifying and tracking key contract requirements such as insurance, bonds, and project-specific compliance.
• Manage project setup and handoff processes, ensuring all startup documentation is complete and accurate.
• Administer subcontract agreements, ensuring compliance with all required documentation and tracking execution status.
• Coordinate change order administration, maintaining comprehensive records of contract modifications.
• Oversee project administration and document control, ensuring all project records are accurate and up-to-date.
• Provide labor compliance support, including coordination of documentation and reporting requirements.
• Support billing and accounting by managing preliminary notices, lien releases, and contract documentation for billing purposes.
• Maintain project tracking logs and generate reports related to contracts, compliance, and project status.

Qualifications

• 5+ years of experience in construction administration, project coordination, or contract administration.
• Strong understanding of commercial construction contracts and project documentation.
• Proficiency in Microsoft Excel, Word, Outlook, and PDF software.
• Excellent organizational, communication, and follow-up skills.
• Ability to manage multiple projects simultaneously and meet deadlines.
• High School diploma required.
• Experience with commercial fencing, specialty contracting, or subcontractor operations is preferred.

Required Work Hours

Monday to Friday, first shift.

Benefits

• Medical, Dental, Vision
• Competitive salary based on experience
• Comprehensive benefits package
• Paid time off and paid holidays
• Opportunities for professional growth within a growing construction organization

Additional Details

Max Pay: $33.00 per hour

Min Pay: $29.00 per hour

Around 0% travel time

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.