Administrative Aid

Job Summary

We are seeking an organized and dependable Administrative Aid for a temp-to-hire opportunity in Montebello, CA. This Administrative Aid role supports day-to-day office operations within a government and public sector environment, helping teams stay organized, responsive, and efficient.

This is a strong opportunity for an administrative professional with 3 to 5 years of experience who enjoys supporting public-facing teams, handling detailed clerical work, and contributing to a service-focused workplace. The role offers the chance to work with supportive leadership, collaborate with a professional team, and build long-term career stability in an administrative support capacity.

Key Responsibilities

- Provide administrative and clerical support to department staff, managers, and internal teams.
- Prepare, review, organize, and maintain documents, files, reports, records, and correspondence.
- Answer phones, respond to inquiries, route messages, and provide professional customer service to internal and external contacts.
- Schedule meetings, coordinate calendars, prepare meeting materials, and assist with follow-up items.
- Enter, update, and verify data in office systems while maintaining accuracy and confidentiality.
- Support general office operations, including filing, scanning, copying, mail distribution, and supply coordination.

Compensation and Benefits

- Pay rate: $21.00 to $24.00 per hour.
- Employment type: Temp-to-hire.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Provide daily administrative and clerical support for office operations.
- Maintain accurate records, files, reports, correspondence, and data entry.
- Support communication, scheduling, customer service, and document coordination.

- 3 to 5 years of administrative, clerical, or office support experience.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Proficiency with standard office software, including word processing, spreadsheets, email, and calendar tools.
- Accurate data entry, recordkeeping, filing, and document management skills.
- Professional communication skills with the ability to interact courteously with staff, vendors, and the public.
- High attention to detail, reliability, confidentiality, and follow-through.
- Ability to work independently while contributing to a collaborative team environment.

Preferred Qualifications

- Previous administrative support experience in a government, public sector, municipal, education, nonprofit, or highly regulated office environment.
- Experience handling public inquiries, confidential records, permits, forms, reports, or department documentation.
- Bilingual communication skills may be helpful in a community-facing office setting.