Office Administrator

We are seeking a part-time contractor (approximately 20 hours per week) with the potential to grow into a permanent, full-time role. Scheduling is flexible, whether you prefer four 5-hour shifts or five 4-hour shifts per week, we’re open to finding the right fit for the right person.

Responsibilities

• Office Operations & Facilities Management
  • Oversee daily mail operations, including sorting, distribution, and postage.
  • Communicate rules and best practices for Envoy.
  • Manage the budget for office lunches and snacks, ensuring consistency across all locations.
  • Procure office supplies, manage inventory, and coordinate office maintenance, cleaning, and repairs.
  • Manage lunch delivery apps, including employee list updates and coordinating deliveries.
  • Help coordinate shipping and manage FedEx account
• Events & Employee Engagement
  • Organize and execute employee events, such as happy hours, picnics, and seasonal celebrations.
  • Coordinate and celebrate employee milestones (birthdays, work anniversaries, marriages, new babies, etc.)
• Employee Support & Customer Service
  • Provide operational assistance to multiple office locations, ensuring consistent and friendly service.
  • Act as a go-to resource for employees, offering assistance and fostering a welcoming environment.
  • Continuously seek and apply employee feedback to enhance office services and experiences.

Qualifications
Education/Experience

• Bachelor’s degree (or currently pursuing) in business administration, facilities management, or a related field preferred; equivalent experience also considered.
• Prior experience in an office environment required.
• Experience in a customer-facing role preferred.

Skills/Knowledge/Abilities

• Strong problem-solving skills and the ability to balance many priorities at once
• Proficiency in Microsoft Suite
• Ability to work independently and as part of a team
• Customer service orientated approach
• Excellent communication skills, with the ability to influence and build consensus across teams. 
• Ability to respectfully challenge peers, and welcome the opportunity to be challenged 
• Flexibility, resiliency, and curiosity

Compensation
The pay range for this position is $20 - $25 hourly.

Working Conditions
Approximately 100% of the time is spent in the office environment, utilizing computers (frequent use of MS Word, MS Excel, Outlook, Access, PowerPoint, Publisher and Adobe etc.), telephones, and general office equipment.

----------------------------------------------------------------------------------------------------------------------

Applicant Certification and Acknowledgment
By submitting this application, you are certifying that all information provided is true and complete to the best of your knowledge. You understand that any false, misleading, or omitted information may disqualify you from consideration for employment or result in termination if already employed. You also release the company from any liability resulting from your failure to provide accurate information.

DEI Statement
Our company-wide approach to diversity, equity and inclusion is focused on our workplace, community, and business outcomes. We believe DEI is a key component to our mission of delivering renewable solutions and leading the transition to a sustainable energy future. As such, we strive to become a more diverse, equitable and inclusive workplace by increasing access and development opportunities for underrepresented talent. Our aspiration is to build a culture of belonging and accountability by creating opportunities for growth and continuous listening to ensure actionable progress.

EEO Statement
PowerFlex is committed to building a diverse and inclusive workplace. We are a proud Equal Opportunity Employer and prohibit discrimination based on age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.

Privacy Notice to California Job Applicants
For information on Privacy Notice to California Job Applicants, click here .

Privacy Policy
PowerFlex is committed to protecting the privacy of your personally identifiable information, for more information click here .

Special Accommodation Language
If you require assistance or accommodation while seeking employment with PowerFlex, please contact Human Resources at (209) 227-1511 or [email protected] . Please note that these communication alternatives are for accommodation requests and not for general employment inquiries.