Executive Assistant / HR Administrative Support

Position Overview

We are seeking a highly polished, confident, and detail-oriented Executive Assistant / HR Administrative Support professional to provide direct support to senior executives while also assisting with overflow Human Resources administrative work.

This role is ideal for someone who thrives in a fast-paced, professional environment, is comfortable working closely with executive leadership, and brings strong judgment, discretion, and communication skills. The position requires a sharp presence, the ability to anticipate needs, and confidence interacting with executives, managers, and external partners.

Key Responsibilities

Executive Assistant Support

• Provide high-level administrative support to executive leadership

• Manage complex calendars, scheduling, and meeting coordination

• Prepare agendas, presentations, reports, and executive correspondence

• Coordinate travel arrangements, itineraries, and expense reporting

• Serve as a trusted gatekeeper, handling sensitive and confidential information with discretion

• Assist with meeting logistics including room setup, materials, and follow-up notes

• Act as a liaison between executives and internal/external stakeholders

HR Administrative & Overflow Support

• Provide administrative support to the HR team during peak workloads

• Assist with onboarding coordination (paperwork, system access, scheduling)

• Support employee file management and documentation tracking

• Help coordinate interviews, candidate scheduling, and communications

• Assist with benefits, payroll, and HR inquiries as directed

• Support HR projects, audits, and reporting as needed

Qualifications & Experience

• 3+ years of experience in an Executive Assistant, Administrative Assistant, or similar role

• Prior experience supporting senior leaders or executives required

• Exposure to HR administrative support strongly preferred

• Exceptional organizational, time-management, and multitasking skills

• Strong written and verbal communication abilities

• High level of professionalism, emotional intelligence, and discretion

• Confident demeanor and comfort interacting with executive leadership

• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

• Ability to work independently, anticipate needs, and adapt quickly

Key Attributes for Success

• Polished, professional, and confident presence

• Strong attention to detail with excellent follow-through

• Comfortable handling confidential and sensitive matters

• Proactive problem solver who anticipates executive needs

• Able to manage shifting priorities in a fast-moving environment

• Reliable, accountable, and highly organized

Work Environment & Schedule

• Direct full-time hire

• Onsite 3 days per week near Sorrento Valley

• Collaborative, executive-facing professional environment

Compensation

• $30–35 per hour , based on experience

• Full-time position with benefits