Accounting Administrative Assistant
Roles and Responsibilities
- Supporting the accounting team in the timely and accurate recording of vendor invoices in the account payment system
- Preparing and organizing weekly payment runs for review by the Controller
- Ensuring timely and accurate filing of all vendor payments to external and internal vendors
- Managing new vendor set-up by ensuring proper retention of W-9’s forms, banking detail information and creating annual 1099 list for distribution
- Accurate processing of accounts receivables, creating a bank deposit, making the deposit, and timely booking of all payments received
- Record journal entries and complete simple bank and brokerage reconciliations
- Assisting with document retention including downloading of bank, brokerage statements, K-1 and 1099 forms forms from various websites
- Organization and filing of electronic documents by creating filing folders by entity by scanning and photocopying documents for electronic filing
- Completing ad-hoc requests and projects assigned
- Experience in accounting, finance, or related field
- Bachelor's degree or equivalent experience
- Must be resourceful and intuitive
- Attention to detail and accuracy
- Ability to take initiative and responsibilities on projects
- Aptitude for numbers
- Ability to follow up and resolve invoice disputes
- Technology savvy: Microsoft Office Suite (Outlook, Word, Excel, and Teams)
- Exposure to Sage/Intact but not required
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