Accounts Payable Clerk

Accounts Payable Clerk

Mountain Engineering is seeking a detail-oriented and organized Accounts Payable Clerk to join our team. As the AP Clerk you will play an important role in processing invoices and ensuring accurate payment to vendors and suppliers. Applicant should be reliable and efficient with a commitment to maintaining the accuracy of financial records. This position will be joining a dynamic administrative department supporting a civil construction, electrical line and environmental divisions.

Job Summary

The Entry-Level Accounts Payable Clerk is responsible for supporting the accounts payable process by applying basic accounting skills to process invoices, maintain vendor files, and respond to inquiries. This role requires strong organizational skills, attention to detail, and the ability to manage a high volume of invoices while prioritizing tasks in a fast-paced environment.

Key Responsibilities

• Invoice Processing : Review, verify, and process a high volume of invoices, ensuring mathematical accuracy, proper project coding, and correct allocation to expense accounts and cost centers.


• Invoice Monitoring : Monitor the accounts payable distribution list to manage and prioritize incoming invoices efficiently.


• Data Entry : Input invoices into the accounting system daily for electronic approval, ensuring accurate allocation to expense accounts and cost centers.


• Vendor File Management : File, organize, and maintain electronic vendor files, ensuring all documentation, is up-to-date.


• Vendor Communication : Respond to vendor inquiries in a timely and professional manner, addressing payment status or discrepancies.


• Reconciliation : Review and reconcile vendor/supplier statements to identify and resolve discrepancies or outstanding payments.


• Team Support : Collaborate with the internal clients to streamline processes and ensure accuracy in accounts payable tasks.

Qualifications

• Education : High school diploma or equivalent required; associate’s degree in accounting, finance, or related field preferred.


• Experience : 0-2 years of experience in accounts payable or related administrative role; experience with Spectrum software is a plus but not required.


• Skills :
  
  
  
  • Experience in the construction industry with an understanding of materials, supplies, subcontractors, equipment and tools
  
  
  • Basic knowledge of accounting principles and practices.
  
  
  • Intermediate proficiency in Microsoft Word, Excel, Outlook, and SharePoint.
  
  
  • Strong personal computer and business solutions software skills.
  
  
  • Ability to open, convert, or edit JPEG, HEIC, and PDF files.
  
  
  • Strong planning and organizational skills to balance and prioritize work.
  
  
  • Ability to multitask, switch topics, and resume tasks efficiently.
  
  
  • Basic understanding of W-9 forms, Certificates of Insurance, and Diverse Business Entities.
  
  
  • Excellent attention to detail and problem-solving skills.
  
  
  • Strong communication skills, both written and verbal, for professional vendor interactions.
  
  

Work Environment

• Location : Office-based


• Schedule : Full-time, Monday through Friday, 7 AM to 4 PM


• Physical Requirements : Prolonged periods of sitting at a desk and working on a computer.

Physical Requirements

• Must be able to sit for long periods of time

Benefits

• Premium Health Coverage for Employee and Dependents (Medical, Dental & Vision)


• Life Insurance


• Long Term Disability


• Paid Vacation


• 7 Paid Holidays


• 5 Paid Sick Days


• 401k – 4% Match
  

Equal Opportunity Employer

Mountain Engineering is proud to be an equal opportunity workplace. Individuals seeking employment at our company are considered without regards to age, ancestry, color, race, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, religion, military or veteran status, or any other characteristic protected by federal, state, or local laws.