Accounts Payable Specialist

Job Summary

A growing organization in Irvine, CA is seeking an Accounts Payable Specialist for a direct hire opportunity within a fast-paced construction accounting environment. This role is ideal for a detail-oriented accounting professional who enjoys working with vendor payments, subcontractor invoicing, job cost coding, and project-related financial documentation.

The Accounts Payable Specialist will play an important role in keeping payments accurate, timely, and compliant with project contracts and company procedures. This opportunity offers a supportive team environment, strong cross-functional collaboration with Accounting, Project Management, and Operations, and room for continued professional growth. Candidates who value organization, accuracy, teamwork, and a stable accounting career path will find this to be a strong fit.

Key Responsibilities

- Review, code, and process vendor invoices and subcontractor pay applications using Sage 300 Construction & Real Estate or similar accounting systems.
- Match purchase orders, contracts, invoices, cost codes, and job numbers to ensure billing accuracy.
- Verify lien waivers, insurance certificates, W-9 forms, and compliance documentation prior to payment release.
- Prepare weekly check runs, maintain vendor records, and support annual 1099 reporting.
- Reconcile accounts payable aging reports and assist with month-end close activities.
- Respond to vendor inquiries and provide documentation for internal and external audits.

Compensation and Benefits

- Salary range: $49,920.00 to $56,160.00 per year.
- Direct hire opportunity.
- Comprehensive health, dental, and vision insurance.
- 401(k) with company match.
- Paid vacation and sick leave.
- Company holidays.
- Supportive team environment and growth opportunities.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Manage vendor invoice processing, subcontractor pay applications, and payment documentation.
- Support job cost accounting accuracy through proper cost coding, contract matching, and project billing review.
- Maintain vendor records, compliance documentation, and accounts payable reporting.
- Collaborate with Accounting, Project Management, and Operations teams to improve AP workflow efficiency.

- 2+ years of accounts payable experience, preferably in a construction or project-based accounting environment.
- Working knowledge of Sage 300 Construction & Real Estate, Procore, or similar accounting and project management systems.
- Familiarity with lien waivers, insurance compliance, subcontractor billing, and vendor payment processes.
- Proficiency with Microsoft Excel, Outlook, and general accounting principles.
- Strong attention to detail, accuracy in data entry, and organized recordkeeping skills.
- Excellent communication, problem-solving, prioritization, and deadline management abilities.
- High level of professionalism, discretion, and confidentiality.

Preferred Qualifications

- Construction industry accounts payable experience.
- Experience with job cost accounting and cost coding.
- Knowledge of AIA billing formats and progress payments.
- Exposure to California construction lien and retention laws.