Associate Accounting Analyst

Job Description and Duties

In charge of coordinating and handling the most complex accounting activities of the Motor Carrier Safety Assistance Program (MCSAP) grants program funded through the Federal Trust Fund. Ensures the financial condition of all federal grant projects in the Federal Trust Fund. Controls and reconciles the federal trust cash account monthly and monitors the State Controller's Office (SCO) current account balance throughout the month. The performance of these duties ensures that sufficient funds are available in the SCO’s federal cash fund account. Prepares the SCO’s monthly reports and billings to the federal government promptly and efficiently to ensure a timely transfer of funds to the Federal Trust Fund. Prepares detailed and summarized specially developed reports of grant activities for Current Month Actual Cost Analysis Report by category, Truck Maintenance Report, Designated Personnel Report, Status of Documents in Process, Summary and Detail Cost Ledger Report.

You will find additional information about the job in the .

Working Conditions

Office cubicle environment with computers, phones, copy and scanning machines.100% in office, no telework

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.

• Possession of Minimum Qualifications will be verified before appointment. To satisfy the minimum qualification requirement with education, you must include your unofficial transcript(s)/diploma for initial review. Original diplomas or official, sealed transcripts will be required before the start date. Applicants with foreign transcript(s)/degree(s) must provide a third-party transcript/degree credential evaluation that indicates the number of units to which the foreign coursework is equivalent.

The Statement of Qualifications (SOQ) serves as documentation of each applicant’s ability to present information clearly and concisely in writing. Each question must be numbered and addressed in the same order as the questions below. The SOQ must be typed, no more than two pages in length, and 12-point Arial font.

1. Please describe how your knowledge, experience, skills and abilities meet the qualifications for the position. Refer to the position description, desirable qualifications, and duty statement to prepare your response.
2. Describe in detail your FI$Cal experience.
3. Describe in detail your ability to research, analyze, reconcile financial data and resolve discrepancies.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Experience in reimbursable programs

• Excellent attendance, dependability and reliable

• Preferred additional education includes courses in statistics, business finance, mathematics, college composition, speech/oral communications and/or business composition

• Be able to work effectively within the various complex accounting systems to generate reports

• Knowledge of Financial Information System for California (FI$Cal)

• Good working knowledge of accounting principles, procedures, and professional accounting practices

• A strong knowledge of Microsoft Suite including Outlook, Excel, Word, Teams and Adobe Acrobat

• The ability to work independently and in a team environment

• The ability to use sound judgment

• An attention to detail

• Flexibility to adjust workload when necessary

• Ability to work well under pressure

• Outstanding organizational skills

• Ability to plan, organize, and establish work priorities

• Exceptional follow-through and customer service skills

• Ability to communicate tactfully and effectively

• Excellent verbal and written communication skills

• Outstanding analytical skills

Benefits

Newer gated campus located close to Downtown Sacramento; offers free parking, electric vehicle charging stations, gym, on-site Bistro, and is close to a light rail station. Close to bike/walking paths along the American River.

Benefit information can be found on the CalHR website and the CalPERS website.

Additional Application Submission Requirements

Interested individuals shall submit a Criminal Record Supplemental Questionnaire and a Statement of Qualifications with their STD. 678 Employment Application. Hard copy applications must also include the classification title, job control number (JC-491727) and/or position number 388-071-4588-007 on the application.

It is required to submit work/employment experience, dates, hours worked, supervisor names, and supervisor phone numbers on the application in descending order, starting with your current job. Resumes or other documents cannot substitute for a state application. Applicants who fail to submit a completed state application may not be considered.

Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Although the intent is to fill this vacancy as soon as possible, the exact duration of the selection process can vary and is unknown at this time.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Criminal Record Supplemental Questionnaire
• Statement of Qualifications -

  A Statement of Qualifications (SOQ) is REQUIRED and MUST be submitted with your application to be considered for this position. Applications received without the SOQ will not be considered. Resumes in lieu of the SOQ will not be considered. Refer to the Special Requirement Section of this job posting for the SOQ questions.