OFFICE TECHNICIAN (TYPING)

Job Description and Duties

The Office Technician performs a wide variety of critical duties for the Northern Division Special Services Unit (SSU) and Clerical Unit, including, but not limited to:

• Perform clerical tasks for Special Services Unit (SSU) comprised of personnel assigned to the Commercial Enforcement Unit (CEU), Investigation Services (ISU) and Multidisciplinary Accident Investigations Team (MAIT) Units. Answer general telephone inquiries for all SSU and route to appropriate personnel for specific responses.

• Prepare weekly, monthly, quarterly, and annual reports, including Drug Task Force 100DTF, Vehicle Theft 136E, Uniform Crime Report (UCR), ensuring that all reports are submitted on time. Prepare and transmit MIS comm-net for SSU.

• Generate and process all background inquiries/letters/documents for uniform and non-uniform applicants. Fax or mail law enforcement inquiries to different agencies and track returned inquiries.

•Maintain current list of Division/Area Drug Task Force (DTF) officers. Enter misdemeanor and felony into the ACCESS data base for ISU. Enter misdemeanor and felony case data from CEU and Air Ops into the AIS data base. Enter information received from Northern Division commands regarding Crimes on State Property into the SCARS data base.

• Process recurring invoices for contracted services. Copy, scan and/or fax materials for Division and Areas as requested. Process all evidence invoices for the CEU General Support Officer. Make copies and route to the proper individual. Retain copies for administrative files. Post CommNets. Back up for the Project Tracking Log system.

• Act as Health Benefits Coordinator for SSU. Review all health, dental and other personnel forms for submission to Personnel. Ensure that all forms for completely and properly filled out to for acceptance at Health Benefits Unit. Maintain the personnel, secondary and medical files for each employee assigned to CEU, ISU and MAIT.

• Perform other job related duties as necessary. Backup for the Motor Carrier Safety Unit Office Technician in his/her absence. Backup for Timekeeper in his/her absence.

You will find additional information about the job in the .

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
• The position(s) require(s) a Background Investigation be cleared prior to being hired.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

- Excellent interpersonal skills/ability to get along with coworkers and the public

- Ability to work as part of a team

- Above average written and verbal communications

- Excellent attendance, punctuality and dependability

- Good working knowledge of computers and associated software

- High degree of initiative and ability to work with minimal supervision

- Willingness to cross-train in all clerical positions

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Additional Application Submission Requirements

Interested individuals shall submit a Criminal Record Supplemental Questionnaire with their STD. 678 Employment Application. Hard copy applications must also include the classification title, job control number (JC-518695) and/or position number 388-101-1139-002 on the application.

It is required to submit work/employment experience, dates, hours worked, supervisor names, and supervisor phone numbers on the application in descending order, starting with your current job. Resumes or other documents cannot substitute for a state application. Applicants who fail to submit a completed state application may not be considered.

Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Although the intent is to fill this vacancy as soon as possible, the exact duration of the selection process can vary and is unknown at this time.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Criminal Record Supplemental Questionnaire