Senior Media Billing Budget Specialist

We’re RPA: an independent advertising agency that puts People First. It’s a unique philosophy for a different kind of agency: where we aspire to create work that truly matters to people, for brands that respect and value people, with a team we empower and treat like people. And we do it all in the heart of sunny Santa Monica, California.

Why You’ll Never Want to Leave

Our People First philosophy means creating a culture where people like you can thrive, do meaningful work, and — we hope — stick around  for a while. In an industry known for high turnover, people at RPA seem to recognize the value of an environment that truly wants to support our Associates’ lives and career growth.

Who You’ll Be Collaborating With

Every day, you’ll be teaming up with a diverse, enthusiastic, multi-disciplinary team of professionals with a smart sense of humor and a strong desire to grow and develop.

Job Summary

The Senior Media Billing Budget Specialist oversees the end-to-end billing cycle for media clients, ensuring invoices are accurate, timely, and fully reconciled against budgets. This role manages billing workflows across multiple client groups including a few major key accounts, coordinates with internal teams, and ensures compliance with client financial requirements. The ideal candidate is detail-oriented with strong decision-making skills and thrives in a fast-paced environment.

What You’ll Be Working On

• Oversees the monthly billing cycle, including file preparation, reconciliation, and submission of monthly billing.
• Collaborates with internal departments (Media, Production, Finance) to ensure that all billing amounts are aligned with planned budgets and to achieve smooth billing operations.
• Works closely with the Media Payables and Processing team to resolve billing discrepancies.
• Actively participates in Mediaocean’s transition to a new platform. Works closely with other team members to help resolve various issues.
• Supports internal and external audits with required billing data and reports.
• Maintains and updates client records, billing records, databases, and backup documentation for auditing purposes.
• Communicates directly with clients for billing approvals, clarifications, and timely issue resolution.
• Works alongside the Accounts Receivable team to ensure a timely collection of receivables.
• Assists in generating scheduled reporting activities.

How You’ll Excel In Your Role

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• 5+ years of experience in media billing, finance, or accounting (agency experience preferred).
• Proficiency with billing platforms such as Mediaocean or Strata is required; Familiarity with media buying, advertising placements is a plus.
• Advanced Excel skills, including pivot tables and VLOOKUP, are highly valued.
• Excellent organizational skills with the ability to manage multiple deadlines across clients.
• Strong attention to detail, analytical skills, and problem-solving mindset.
• Effective communicator, comfortable collaborating across internal teams and directly with clients.

The semi-monthly salary range for this position is $2,916.67 - $3,333.33, with an annualized equivalent of $70,000 - $80,000

As an Equal Opportunity Employer, at RPA we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status, disability, or any other classification protected by federal, state, or local law.