Executive Assistant (Full Time)
- Note: Due to the sensitive and confidential nature of our business, we are unable to hire current or former clients. We appreciate your understanding as we strive to respect the privacy of all our clients. We are a fast-paced, high-end luxury retail boutique searching for a team member to assist the Chief Sales Officer/Owner of the business with prompt and consistent support. Primary Duties
- High-level execution of support tasks including but not limited to:
- Project management, with an emphasis on timeline-driven tasks and milestones
- Strategic calendar management of appointments, mindful of client needs, vendor operation hours, shipping cutoffs, employee coverage, etc.
- Meticulous and organized note-taking of important action items and discussion points garnered from observation of in-person and online client and vendor communications
- Anticipating requests of the executive, clients, and vendors
- Monitoring all channels of communication (email, text, phone, social media, etc.) for executive
- Creating & prioritizing the executive's task list based on consideration of all above items
- Efficient and functional organization of both physical & digital materials utilized by the executive
- Streamline, systemize, and document procedures and templates for repetitive tasks and workflows
- Liaise between all departments including sales, inventory, procurement, accounting, operations, and marketing with clear and constant communication
- Communicate with vendors and clientele with the utmost professionalism, while deeply listening and always keeping the goals of the boutique top-of-mind
- Manage the workload of the executive by identifying and delegating tasks and client or vendor interactions that can be performed by yourself or other team members
- Performing all of the above tasks and more in a fast-paced environment with speed, efficiency, a positive demeanor, and poise.
- Highest level of integrity, transparency, honesty, and work ethic
- Proven extraordinary level of attention to detail
- Workstyle that is methodical, intuitive, and driven
- Excellent memory recall supplemented by organized and searchable notes
- Proactive behavior with the discernment to ask questions when appropriate
- Sharply honed observation and listening skills
- Robust organization skills
- Fast thinking & fast acting with the ability to regulate pace when deep thinking and/or caution is required
- Grounded & practical mindset with superb common sense and critical thinking ability
- Excellent and elegant written & verbal communication skills
- Advanced use of technology, including knowledge of Mac OS, Google Suite, Office & more, plus the ability to learn and teach new programs quickly
- Highest level of discretion to protect sensitive data and client information
- Awareness of surroundings and ability to work within a high security environment
- Desire to provide support to both executive and clientele alike
- Professionalism and polished personal presentation
- Must be over 18.
- High school diploma or equivalent.
- College coursework is preferred but not required.
- Open availability required (mornings, evenings, weekends and overtime).
Recommended Jobs
Certified Nursing Assistant (CNA) Friday, Saturday, Sunday
We are seeking a Certified Nursing Assistant (CNA) with SUBACUTE experience to join our team! Certified Nursing Assistant (CNA) Requirements Active CNA certification with a successful complet…
Project Manager
Project Manager – Heavy Civil Construction (San Diego Region) Location: San Diego, CA Salary Range: $120,000 – $170,000 (DOE) Type: Full-Time Position Overview We’re seeking an experi…
Senior Full Stack Software Engineer
About Mariana Minerals Mariana Minerals is a software-first, vertically integrated minerals company on a mission to supply the critical minerals powering modern energy, AI, and defense technologies.…
Payroll Accountant
Fairchild Imaging, headquartered in San Jose, California is a specialty image sensor design and manufacturing company with deep experience in developing leading edge performance CMOS image sensors. O…
Staff Controls Engineer
About Redwood Materials Redwood is localizing a global battery supply chain that seamlessly integrates recovery, reuse, and recycling — keeping critical minerals in circulation and driving the en…
Project Manager (IT Resource Management)
Location: Presidio of Monterey, CA Clearance: Secret Overview: Manages IT resource projects using Agile methods. Responsibilities: Define and track project scope and milestones. Facilita…
Sales Compensation Manager POST NUMBER: 442457
Sales Compensation Manager – Rapidly Growing Medical Device Company Location: South Bay, Los Angeles (Hybrid Scheudle) Salary: $120,000 - $135,000 base benefits Vaco LA is working with a …
Property Accounts Payable & Billing Assistant
We are looking for a Property Accounts Payable & Billing Assistant to assist with accounts receivable and payable for clients. This role is an accounting operations and coordination position, deeply …
Research Data Analyst, Senior USAF Logistics and Maintenance Focus
Full-time Description We are currently searching for a new, full-time member for our team for the position of: Research Data Analyst, Senior – USAF Logistics and Maintenance Focus If yo…
Unarmed Security Officers
UNARMED SECURITY OFFICER WITH CLEAN DRIVING RECORD. We are seeking an Unarmed Security Officer to become an integral part of our team. The selected individual will patrol and secure assigned premi…