Administrative Assistant POST NUMBER: 470000

About the Opportunity
We are partnering with our long-term client to identify a professional and detail-oriented Administrative Assistant to support their Human Resources team. This is a great opportunity for someone who enjoys working in a fast-paced environment, takes pride in staying organized, and thrives in a supportive, team-oriented setting. This role will play a key part in keeping the HR department running smoothly by providing day-to-day administrative and coordination support.

Key Responsibilities

• Provide administrative support to the HR team including scheduling, document preparation, and general office coordination

• Assist with onboarding and new hire paperwork, ensuring accuracy and timely completion

• Maintain and update employee records and HR files with a high level of confidentiality

• Support interview scheduling and coordinate communication with candidates and hiring managers

• Prepare employment verifications, offer letters, and other HR-related correspondence

• Assist with data entry and reporting within HRIS and Excel

• Track and organize HR documents, compliance records, and internal reports

• Support benefits administration and open enrollment processes as needed

• Respond to employee inquiries and direct questions to the appropriate HR team member

• Assist with special projects and additional administrative duties as assigned

Qualifications

• 1–3 years of administrative experience, preferably supporting an HR or office environment

• Strong organizational skills and exceptional attention to detail

• Excellent written and verbal communication skills

• Proficient in Microsoft Office (Excel, Word, Outlook); experience with HRIS systems is a plus

• Ability to handle sensitive and confidential information with professionalism

• Strong multitasking skills and ability to prioritize in a fast-paced environment

• Reliable, proactive, and team-oriented with a positive attitude

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.