AR Specialist (Manufacturing experience required)

Description

Imprimus Labels and Packaging is a well-established leader in the label printing industry. With five plant locations in California, Ohio, and Texas, we produce top-quality products for the demanding requirements of the cosmetics, personal health care, beverage, food, and dietary supplements markets.

We are passionate about our employees' development and success and encourage them to make a difference. Our Core Values play a meaningful role in our employees' lives.

Summary: The Accounts Receivable Specialist performs various accounting tasks related to maintaining and processing receivable account records and invoices for the Company's multiple clients.

Essential Functions:

• Gathers paperwork from the shipping department to invoice shipments from the previous day and emails/mails invoices to customers. Preparing and emailing invoices to customers. Validates that customers received invoices by following up via email.
• Follow up on invoices on the date of the invoice.
• Review C.O.D. accounts to gather credit card information on file or from the customer before taking the order. Will authorize the credit card with the merchant before accepting the order. Once the order is complete, there will be a follow-up to settle the allowed amount with freight.
• Gather credit applications, trade references, and credit reports for the Controller to approve or deny credit terms.
• Enter new customers into the accounting system.
• Process and apply for credit card payments on customer accounts receivable.
• Handle live check payments and deposits to the bank via a desktop scanner.
• Post payments to the customer account as they are deposited into the bank.
• Resolves account discrepancies by investigating documentation, payments, or adjustments.
• Collects payments by reminding delinquent accounts and notifying customers of insufficient amounts.
• Place accounts on hold if the customer fails to make payments.
• Recommend accounts to go to collections.
• Forwarding all accounting paperwork to the corporate office daily will assist with commission calculations on all invoices.
• Submit paperwork to issue any customer refunds.
• Performing other duties as assigned

Minimum Qualifications (Knowledge, Skills, and Abilities)

• High school diploma or G.E.D. equivalent required.
• Three or more years of Accounts Receivable (A/R) experience are required.
• An equivalent combination of education or experience will be considered.
• General understanding of accounting practices and principles
• Experience with automated accounting programs and systems
• Working knowledge of Microsoft Office (e.g., Word, Excel, Outlook)
• Excellent computer skills using 10-Key by touch and ability to type 40 W.P.M.
• Must possess the s proficient ability to communicate in English in oral and written format.
• Ability to apply discretion and trust with confidential material.
• Ability to maintain a high level of accuracy in preparing and entering financial data.
• Ability to effectively apply analytical and problem-solving skills.
• Excellent time management skills with the ability to multitask, prioritize, and meet deadlines.

Benefits

• Insurance benefits begin on the first of the month after the hire
• 401k with company match after 90 days
• $100,000 free life insurance
• Free Long-Term Disability Insurance
• United Healthcare and Kaiser Medical plans
• Company-funded HRA for medical
• Supplemental benefits, Accident, Critical Illness & Hospital Indemnity
• Flexible Spending Accounts
• Employee Assistance Program (EAP)
• Vacation, Sick & Holiday Pay

Physical Demands and Work Environment: The physical demands described here represent those an employee must meet to perform this position's essential functions. Reasonable accommodations may enable individuals with disabilities to perform the operations. While performing the duties of this position, the employee is regularly required to talk or hear. The employee must frequently use hands or fingers to handle or feel objects, tools, or controls. The employee is occasionally required to stand, walk, sit, and reach with hands and arms. The employee must occasionally lift or move up to 25 pounds. This position's specific vision abilities include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

Equal Opportunity Employer: We are an equal opportunity employer and make employment decisions based on merit and other legitimate business reasons. We want to have the best available people in every job. Therefore, we do not discriminate and do not permit its employees to discriminate against other employees or applicants because of race, color, creed, sex, gender, transgender status, age, sexual orientation, national origin, citizenship, ancestry, religion, marital status, military service/veteran status, physical or mental disability, genetic information, medical condition, or any other characteristic protected by local, state or federal law.