Department Administrator for Pharmaceutical Sciences

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.
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The Department of Pharmaceutical Sciences offers unparalleled training for future careers in pharmacy, with the goal of training students in the classroom and in the field to improve our society's health and well-being. The faculty are clinical pharmacists involved in collaborative research across a range of foci, such as new drug clinical trials, drug adherence research, pharmacokinetics, pharmacoepidemiology, pharmacogenomics, pharmacoeconomics, and outcomes research. The department is one of two departments in the School of Pharmacy and Pharmaceutical Sciences.

Reporting to the Senior Department Administrator, the Department Administrator uses skills as a seasoned and experienced administrative operations professional to manage, plan, and administer the operations of The Department of Pharmaceutical Sciences (DPS) in support of the department’s academic and research programs. Administrative operations include budgetary financial management, financial reporting, travel and expense reimbursement, purchasing, human resources, academic personnel, research, IT, facilities, student affairs, assessment, curriculum, events, and communications related to the department. Performs short- and long-term planning for the organization, ensuring alignment with strategic plans of the department and school. Researches solutions and provides recommendations, showing good judgement. Proactively identifies opportunities for faculty (e.g., research or media relations), and provides day-to-day support to faculty to resolve a wide range of requests. May supervise staff and/or students. Partners with the Snr Dept Administrator, Chair, and DPS faculty to develop strategic goals, identify opportunities for improvement, and align people, processes, and technology to further the department’s tripartite mission.

Required:

• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Ability to use discretion and maintain confidentiality.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Bachelor's degree in related area and / or equivalent experience / training
• 6 to 9 years of relevant experience

Preferred:

• Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
• Solid knowledge of common University-specific computer application programs.
• Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits .

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page -

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy .
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected].