Administrative Assistant

Job Description

Job Description

Join the Movement – We Are Expanding!

Lumos & Associates, a leader in civil engineering, is excited to open a brand-new office in Roseville, California, and we're looking for a skilled Administrative Assistant to help bring this vision to life. This is more than just a support role; it's an opportunity to play an integral part in launching and sustaining a new office for a growing and innovative firm.

About Us: At Lumos & Associates, we're known for our forward-thinking approach and commitment to excellence in civil engineering. As we expand our presence, we are committed to building a workplace that fosters a positive, engaging, and highly collaborative environment where employees can thrive. We invest in nurturing talent, encouraging professional development, and creating an environment that supports employee well-being. Our focus is on the growth of our business and employees, guided by our five core values: Stay Moving, Dip Down, Own It, Make it Right, and Take Pride .

About the Role: As an Administrative Assistant, you will provide high-level operational coordination and administrative support for our new Roseville office and existing El Dorado Hills office. This position requires an experienced professional who is proactive, detail-oriented, and capable of independently managing a wide range of tasks. You'll play a pivotal role in establishing and maintaining daily operations while supporting company growth.

Key Responsibilities:

• Office Launch & Operations: Coordinate and manage the initial setup of the new office space, ensuring all systems, supplies, and services are in place for a productive work environment.
• Executive & Team Support: Provide comprehensive administrative support, including calendar management, meeting coordination, vehicle fleet oversight, travel arrangements, and correspondence handling.
• Stakeholder Coordination: Act as a liaison between internal teams, clients, and vendors to support seamless communication and workflow.
• Event Planning: Organize and execute events such as the grand opening and community outreach initiatives, helping to establish our local presence.

What You Bring:

• Professional Experience: Minimum of 3 years in a high-level administrative role, ideally supporting management or executive teams in a fast-paced professional environment.
• Initiative & Drive: Comfortable working independently, taking ownership of tasks, and contributing to a positive, solutions-focused office culture.
• Organizational Excellence: Strong multitasking and time management skills with sharp attention to detail.
• Communication Skills: Polished written and verbal communication skills with a professional, approachable demeanor.
• Technical Proficiency: Advanced knowledge of Microsoft Office Suite, along with familiarity with tools like Canva and office management platforms.

Perks and Benefits:

• Competitive salary and comprehensive benefits package.
• Opportunity for growth and professional development in a rapidly expanding company.
• Be part of a collaborative and supportive team environment where your ideas and contributions are valued.

Join Us in Shaping the Future: If you're ready to roll up your sleeves and make an impact, we want to hear from you! Launch your career with us and help write the next chapter of our success story.

Apply today and let's build something extraordinary together!

Pay Transparency Statement

The compensation range reflects the Company's reasonable expectation at the time of posting. We consider a number of factors when making individual compensation decisions including, but not limited to, skill sets, experience and training, and other business needs.

California hourly pay range

$41.83—$45.67 USD

Benefits offered to eligible full-time employees include:

• Competitive salary and annual bonus
• Competitive Health, Dental, and Vision insurance plans
• Generous company matched 401(k) plan with a Roth provision
• Paid Time Off (PTO)
• Eight (8) paid holidays
• Life insurance (company paid)
• Short and long-term disability insurance (company paid)
• Flexible Spending Account and/or Health Savings Accounts
• Culture that provides work-life balance, and professional development and is community driven
• And much more!