Grants Administrator

P ALA B AND O F M ISSION
I NDIANS

Human Resources 35008 Pala Temecula Rd PMB 50 PALA, CA 92059

POSITION DESCRIPTION

Title: Grants Administrator

Department/Division: Pala Housing Resource Center

Class:

FLSA:

Status : Full-Time

Supervisor: Executive Director

Subordinates: None

POSITION SUMMARY :

Under the supervision of the Executive Director, the Grants Administrator is responsible for the financial management, compliance, and reporting of multiple federal, state, and tribal grant-funded programs, with a primary focus on tribal housing and community development and youth-based initiatives. This position ensures grant funds are expended in accordance with applicable laws, funding agreements, tribal policies, and federal and state regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Administer and monitor multiple grants including Federal, State and other grant funded projects for the Pala Housing Resource Center.

• Works under the general direction of the Executive Director. Utilizes extensive written and verbal communication skills with Executive Director, office staff, contractors, Federal, State funding agencies and Tribal funded projects to ensure that all projects, initiatives, directives or other related work is completed in a timely and efficient manner.


• Perform day-to-day bookkeeping functions related to grant-funded programs, including accounts payable, accounts receivable, journal entries, and general ledger maintenance.

• Accurately record and classify financial transactions in accordance with GAAP , grant requirements, and tribal financial policies.

• Maintain detailed and organized financial records to support grant reporting, reimbursements, and audits.

• Reconcile bank accounts, grant accounts, and subsidiary ledgers on a regular basis.

• Review invoices, purchase orders, and supporting documentation to ensure accuracy, proper authorization, and correct grant allocation prior to payment.

• Track grant expenditures by funding source, cost category, and program activity to ensure financial transparency and accountability.


• Performs other related duties as directed by the Executive Director.

KNOWLEDGE, SKILLS, CERTIFICATIONS AND ABILITIES

• Be able to establish and maintain an effective working relationship with Executive Director, Office staff, Tribal officials, employees and the public.

• Strong understanding of bookkeeping practices and financial recordkeeping with the ability to accurately track, reconcile, and report financial transactions across multiple funding sources.

• Must have extensive knowledge with Federal and State Grants, financial record keeping and reporting.

• Must be able to communicate effectively orally, writing to all levels of management, tribal and government entities, and the public.

• Must multitask and prioritize.


• Demonstrated computer literacy and ability to use standard office software, (i.e., MSWord, Excel, QuickBooks, Outlook, internet, MS Power Point, Canva and various other computer programs). Must be able to prepare spreadsheets. 


• Must be able to perform duties independently, establishing office efficiency and set priorities in order to meet deadlines.

MINIMUM QUALIFICATIONS :

• Demonstrate experience in bookkeeping or accounting, including general ledger maintenance, reconciliations, and financial reporting.

• Proficiency in QuickBooks.

• Knowledge of accounting principles, internal controls, and financial documentation standards.

• Experience maintaining financial records for Federal and State funded programs.

• Must acknowledge and agree to maintain a Drug-Free workplace as a condition of employment with the Pala Band of Mission Indians.

• Indian preference will apply.

OTHER REQUIREMENTS :

All employees are expected to follow the Tribal Employee Handbook of the Pala Band of Mission Indians and must adhere to any additional applicable addendums.

If employed by the Pala Band of Mission Indians the new hire is required to obtain a First Aid certification, and CPR certification within 90 days of their hire date.

HOW TO APPLY

PLEASE SUBMIT A RESUME AND APPLICATION TO:

Pala Band of Mission Indians

Human Resources Department – Attn: Lura Bryant

PMB#50 35008 Pala Temecula Road

Pala, CA 92059

Email [email protected] or [email protected]