Parish Secretary

Job Description

Job Description

Description:

Parish Name: St. Rita Catholic Church
Location: 5124 Churchward St. San Diego, CA 92114
Reports to: Pastor
Employment Type: Full Time, 8:00 am - 4:00 pm Monday - Friday
FLSA Status: Non-exempt; hourly
Pay Rate: $19.50/hour

To Apply: Please attach a brief cover letter with your application demonstrating your desire to serve the Catholic Church as the Parish Secretary at St. Rita Catholic Church

Primary Function

Under direct supervision, performs a wide variety of secretarial duties for St. Rita Catholic Church.

Essential Functions

• Register new parishioners and assign envelope numbers. Keep appropriate logs and records updated.
• Prepare and edit correspondence and other written communications using electronic computer equipment.
• Compile and compute statistical data for preparation of yearly reports as required.
• Maintain updated calendar of events, hall rentals and church group meetings.
• Maintain accurate records of hall rental payments and other revenues.
• Sort out daily and all incoming mails and written communications.
• Mail out envelopes, letters and other correspondence as directed.
• Records and maintains inventory of office supplies and other materials as needed; prepare order for supplies and materials for approval of Office Manager.
• Receive and respond promptly to request of records, including but not limited to baptism, first communion, confirmation, marriage, etc.
• Record the clergy records of funerals by the priests and other relevant materials.
• Answer phone calls, attend to walk-in clients and respond to electronic mails and other queries received by the parish office.
• Perform special projects and other duties as assigned.

Knowledge, Skills and Abilities

• Operate the Parish Computer System (PCS), Microsoft Publisher and all electronic computer systems in use.
• The operation and uses of office equipment including personal computers, electronic and memory typewriters, calculators, co piers and dictation machines.
• Modern office and record keeping procedures and practices.
• Basic arithmetic and record keeping.
• Communicate clearly, courteously and effectively on telephone and in person.
• Maintain confidentiality and personal etiquette.
• Proficiency in typing and data input using proper formats and sentence structure; proofread materials accurately.
• Interpersonal skill to effectively and harmoniously interact with diverse population.
• Organized and focused to work under changing priorities, frequent interruptions and with minimal supervision.
• Prepare accurate, timely and clear reports and correspondence.
• Business English including spelling, punctuation, grammar, capitalization and syntax.
• Indexing and filing rules and systems, including alphabetical, chronological, numerical, subject area and tickler.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Two years of full-time clerical experience performing at a level of responsibility equivalent to a secretary or administrative assistance; OR three years of full-time clerical experience at a level of a secretary or administrative assistant.
• Bilingual (English & Spanish)

Physical Demands

While performing the duties of this job the employee is regularly required to remain in an office at a computer workstation and access information from a computer and use a telephone. The employee is required to be mobile to, from, and within the office, as well as maneuver throughout the St. Rita Parish facility to attend meetings, briefings, and other work-related events. employee must be able to climb stairs. The employee must occasionally lift and/or move up to 15 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

St. Rita Catholic Church, as part of the Catholic Diocese of San Diego, is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age, or veteran status.