Materials Coordinator

Job Description

Job Description

Element Science, Inc. is a medical device and digital health company focused on developing solutions at the intersection of clinical-grade wearables, machine learning algorithms, and lifesaving therapies in order to address leading causes of death and hospitalization in patients with heart disease, primarily as they transition from the hospital-to-home. By putting the needs of patients and physicians first, our personalized digital devices, which are designed for function, comfort, and ease-of-use, aim to redefine the paradigm of care for these patients. Our first product, a wearable patch defibrillator, is initially targeted at treating the more than 500,000 patients in the US with an elevated temporary risk of potentially experiencing a lethal heart rhythm. Headquartered in San Francisco, our funders include Third Rock Ventures, Google Ventures, Deerfield Healthcare, Qiming Venture Partners USA, Cormorant Asset Management, and Invus Opportunities.

SUMMARY OF ROLE:

The Materials Coordinator II plays a critical role in supporting the seamless flow of materials across the organization from suppliers, through production, and ultimately to our customers. This position is responsible for executing daily warehouse operations including receiving, issuing, inventory control, and shipping. Additionally, this role ensures compliance with CHAP standards, FDA regulations, and infection control protocols related to Durable Medical Equipment (DME).

This individual will support multiple departments across the organization and is accountable for maintaining the accuracy and integrity of inventory records both physically and within our ERP system and processes. The ideal candidate is proactive, detail-oriented, and comfortable in a fast-paced, regulated environment.

RESPONSIBILITIES:

• Set up and maintain a clean, organized, and compliant stockroom/warehouse environment.
• Perform daily receiving, inventory issuance, and shipping activities with high accuracy and traceability.
• Conduct inventory cycle counts and ensure reconciliation of any variances.
• Partner with Cost Accounting to investigate and resolve work order discrepancies and manage reconciliation of aged work orders.
• Support cross-functional departments including Clinical, Commercial, Facilities, and Operations.
• Ensure compliance with CHAP standards and infection control protocols in the storage, handling, and internal transport of DME.
• Maintain accurate records and labeling to support regulatory audit readiness and inventory traceability.
• Deliver DME to designated decontamination areas in accordance with established procedures.
• Perform all relevant ERP data entry and transaction logging, ensuring alignment with training and SOPs.
• Adhere to GMP, FDA regulations, and internal quality system procedures as defined the training matrix.
• Uphold corporate confidentiality and contribute to a culture of safety, accountability, and continuous improvement.

QUALIFICATIONS:

• High school diploma or equivalent required; additional technical training or certifications are a plus.
• Minimum 2+ years of relevant industry experience, preferably in a regulated environment (medical device, biotech).
• Strong understanding of CHAP standards, infection control practices, and DME handling protocols.
• Knowledge of NetSuite or other ERP systems is a plus.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Excellent time management and organizational skills, with the ability to multi-task, prioritize, and take initiative.
• Strong collaboration skills and a commitment to maintaining compliance and audit readiness.

BENEFITS:

Element Science offers a very competitive salary and benefits package including, but not limited to:

• Stock Options
• 90% employer-paid medical, dental, and vision insurance
• Company-paid Basic Life Insurance
• 401(k) retirement plan (Traditional and Roth)
• Competitive Paid Time Off
• Paid Holidays
• FSA (Flexible Spending Accounts)
• HSA (Health Savings Account)
• Employee Assistance Program through PEO

The salary for this exempt-level position will be based on experience and qualifications within an established pay range.

• Pay range: $55,000 - $65,000

Element Science is an Equal Opportunity Employer. All candidates will be evaluated on the basis of their qualifications for the job in question. We do not base our employment decision on an employee's or applicant's race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors prohibited by local, state, or federal law.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. We are not able to sponsor individuals for employment visas for this job.

At this time, we are unable to offer relocation assistance at Element Science.