Field Office Associate

Job Description and Duties

Under the direction of the Area Construction Engineer, Senior Transportation Engineer (Civil), the incumbent reviews and analyzes the status of projects in the office of construction, gathers information and responds to inquiries regarding projects, tracking account usage and analyzing data for construction project expenditures. Performs analysis, calculations, prepares contracts, monthly progress payment estimates for all the contracts assigned to the field office, analyzes actual usage reports and maintains related logs. Reviews data/information and makes modifications, submittals, updates on-line programs, and supports project tasks and responsibilities as assigned by the Area Construction Engineer.

PARF# 10-27-0050 / JC-528642

Eligibility for hire may be determined by your score on the Analyst II exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click and search by typing in the classification title.

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Working Conditions

Position located at 952 Goodwin Dr Ripon, San Joaquin County.

Multiple positions may be filled from this recruitment.

While at the construction office employees will work in a climate-controlled office under artificial light. However, due to periodic problems with the heating and air conditioning , the building temperature may fluctuate. Overtime and/or flextime may be required. Vacations maybe restricted during peak times.

Job may have exposure to chemicals, lab conditions, equipment, heavy machinery, heat, cold, dust, gas, fumes, outdoor conditions, indoor conditions, humidity, and high decibels of noise.

Travel may be required and the selected candidate may be required to conduct business travel on behalf of the Department or commute to the headquartered location. Business travel reimbursement calculations considers an employee's designated Headquarters location, primary residence, and may be subject to Cal HR or applicable bargaining unit contract provisions.

This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operation al needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.

Special Requirements

• Possession of a valid driver’s license is required when operating a state owned or leased vehicle.

• Statement of Qualifications (SOQ) is required. Failure to submit a Statement of Qualifications will disqualify candidates from the hiring process.

The Statement of Qualifications (SOQ) serves as documentation of each applicant's ability to present information clearly and concisely in writing. Please follow the instructions below; failure to include and complete the SOQ as instructed may result in the SOQ not being considered and in disqualification from the interview. Resumes and cover letters will not take the place of the SOQ. The SOQ must be typed, no more than two pages in length, and 12-point Arial font.

1. Demonstrate your experience and education related to construction and office engineering.

2. Ability to communicate effectively with other functional units, both verbally and in writing.

3. Ability to handle multiple tasks and independently complete tasks assigned by resident engineers to meet the deadline.

4. Ability to track and monitor cost, scope, schedule, and status of projects and coordinate with resident engineers for resolutions of issues

impacting them.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Please visit either of the following two websites for a list of evaluation agencies: or . Please redact birthdates and social security numbers.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Preferred knowledge of the Department's organization and its functional units in order to perform their duties and work under pressure to meet planned and contract deadlines. Preferred knowledge of Departmental policies and procedures including, but not limited to, the Construction Manual, Standard Specifications, and Special Provisions. The incumbent must have the ability to analyze situations accurately, and take appropriate and effective action; deal tactfully with internal stakeholders, contractors, and outside consultants on a sensitive and timely manner. The incumbent must have the working knowledge of common office personal computer software, such as Windows, Word, Excel, Power Point, Adobe Acrobat, etc. Additionally, must be familiar with modern office methods, supplies, and equipment. Incumbent must possess excellent organization skills in order to meet deadlines to ensure timely project delivery and must possess the ability to communicate effectively both orally and in writing.

Benefits

to view the Benefits Summary for Civil Service Employees in the State of California.

Important Application Instructions:

Electronic applications through your CalCareers account are highly recommended and encouraged.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.

NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -

  Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.