Coordinator/Receptionist

Administrative Coordinator / Receptionist
Family-owned company | Fast-paced | Immediate hire

A well-established, family-owned company is seeking a professional Administrative Coordinator / Receptionist with a strong customer service focus to join its team. This role is ideal for someone who enjoys interacting with the public, thrives in a fast-paced environment, and uses a professional and personable approach to keep operations running smoothly.

This is not an entry-level position. The ideal candidate has prior experience in a professional office setting, with strong scheduling, coordination, and client-facing skills.

Key Responsibilities:

Serve as the first point of contact for clients, both in person and over the phone
Manage a high-volume, multi-line phone system including inquiries and service coordination
Schedule and coordinate appointments for sales, installations, and service calls
Maintain and manage multiple calendars with accuracy and efficiency
Coordinate communication between clients, technicians, and internal teams
Assist with billing, collections, and administrative support for operations
Maintain organized records, logs, and customer interaction history
Review documents for accuracy and completeness
Support general office operations, supplies, and basic troubleshooting

Qualifications:

Minimum 2+ years of receptionist or administrative experience in a professional office (required)
Strong customer service and client-facing skills with a professional, friendly demeanor
Proven scheduling and calendar management experience
Ability to multitask and stay organized in a fast-paced environment
Proficiency in Microsoft Word and Excel; comfortable with scheduling systems and databases
Strong problem-solving skills and ability to handle scheduling conflicts or customer concerns
Ability to maintain confidentiality and professionalism at all times
Reliable, detail-oriented, and able to work both independently and as part of a team
Bilingual (Spanish, Mandarin, or Cantonese) is a strong plus

Only apply if you are able to start working immediately. Hope you to meet you virtually!

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

(none specified)