Administrative Assistant
- Assist Task Lead with TDSS team assignments and data calls
- Update/assist in creating SOPs
- Maintain TDSS Team fiscal year training requirements
- Continuous communication with Task Lead giving updates on tasks
- Support team in growth opportunities
- Respond to all calls and inquiries within one hour of receipt
- Office procedures and forms are provided upon request, processed, and/or forwarded for action within one business day.
- Work unit Calendars are updated, within one business day of receipt of notices and changes
- Prepare, organize and distribute all requested meeting materials including, but not limited to, rosters, agendas, course materials, meeting documents, within eight hours prior to the meeting
- Take meeting minutes to document decisions and discussions with summary notes provided to the requestor, within one business day of the end of the meeting
- Prepare and/or review all outgoing correspondence, within one business day of request
- Perform data entry functions to maintain spreadsheets, databases, financial transactions, timekeeping and shipping, travel transactions, naval messaging, and other electronic data support systems, within one business day of request
- Verify security clearances and respond to all requests for verification of security clearances, within the same day of request
- Maintain and update office distribution lists, within one hour of request
- Maintain a current inventory of supplies and materials, notifies appropriate purchase POC of items low in stock, within one hour of issue identification
- Arrange and coordinate events including training programs, and meetings, within 8 hours prior to the meeting
- Provide courier services of classified and unclassified material between Command buildings, within one hour of request
- Knowledge and experience of customary support duties are required including an understanding of organizational structure and protocol, word processing, communication, and spreadsheet software programs, formal (Military/Navy) and informal correspondence etiquette, and routine clerical functions
- High School Diploma or equivalent
- Active security clearance level Secret
- Organization - Highly organized and able to prioritize tasking
- Time Management - uses time efficiently; plans for additional resources
- Customer Service - manages difficult customer situations; Responds promptly to customer needs; solicits customer feedback to improve service; Responds to requests for service and assistance; meets commitments
- Computer Skills - demonstrates required skills; adapts to new technologies; uses technology to increase productivity; keeps technological skills up to date
- Analytical Skills - synthesizes information; collects and researches data; designs workflow
- Communication Skills (oral and written in the English language) - expresses ideas and thoughts verbally and in written form; exhibits good listening skills and comprehension; keeps others adequately informed; selects and uses appropriate communication methods; speak clearly; writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; Able to read and interpret written information
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