Office Assistant (Typing)

Job Description and Duties

Performs the following functions while operating the personal computer: Data entry of citations (CHP 215), traffic collisions (CHP 555), vehicle storages(CHP 180). Using the computer to order office supplies, business cards, complete credit memos, and other assigned tasks. Prepares the weekly transmittal, petty cash reimbursement request. Enter arrest reports and documents that are required by the District Attorney's office, prepare and send out admin per se documents, DUI cost recovery information.

Answer the phone for the uniformed and non-uniformed staff, taking telephone messages and transferring calls. Provide a wide variety of information to the calling public and news media using California Highway Patrol’s website on both the Intranet and the Internet systems. This information would include current road conditions, including upcoming inclement weather which would cause road closures or delays.

Processing the following CHP forms and reports: Citations (CHP 215) and overdue Notice to Correct (CHP 281) sent to Superior court with required teletypes. Copy and process Notice of Corrections (CHP 411). Record and process misdemeanor and felony reports (CHP 202 and CHP 216) to send to the district attorney’s office as required. Send out Vehicle Storage Reports (CHP 180) t o the registered owner and legal owner.

Process and sell accident reports. Transmit monies collected on transmittal record to fiscal management on a weekly basis.

Prepare, address, weigh and stamp outgoing mail. Deliver to post office daily. Incoming mail is to be date-stamped and routed to appropriate office staff. As back-up to the OSSI in their absence, some timekeeping will be performed.

You will find additional information about the job in the .

Working Conditions

The Office Assistant (Typing) (OA) is responsible for a variety of complex clerical duties for the Bridgeport staff. The OA assists in conducting day-to-day operations of the Bridgeport Area while meeting deadlines and maintaining a high degree of professionalism.

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
• The position(s) require(s) a Background Investigation be cleared prior to being hired.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Excellent interpersonal skills and the ability to maintain positive relationships with coworkers and the public. Excellent attendance, punctuality, and dependability, with a strong work ethic. Superior organizarional skills and a good working knowledge of computers and associated software.

Benefits

• The Bridgeport office boasts access to multiple lakes and hiking trails. Located near numerous tourist attractions, including Yosemite, Mono Lake, June Lake, and Mammoth Lakes, Bridgeport is one of the most beautiful places in our country. It has an incredibly diverse range of settings and seasonal options for the outdoor enthusiast such as hiking, camping, boating, fishing, and skiing.
• Benefit information can be found on the CalHR website and the CalPERS website.
  

Additional Application Submission Requirements

Interested individuals shall submit a Criminal Record Supplemental Questionnaire with their STD. 678 Employment Application. Hard copy applications must also include the classification title, job control number (JC-514541) and/or position number 388-820-1379-007 on the application.

It is required to submit work/employment experience, dates, hours worked, supervisor names and supervisor phone numbers on the application in descending order, starting with your current job. Resumes or other documents cannot substitute a state application. Applicants who fail to submit a completed state application may not be considered.

Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Although the intent is to fill this vacancy as soon as possible, the exact duration of the selection process can vary and is unknown at this time.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Criminal Record Supplemental Questionnaire