Administrative Services, Division Chief

Job Description and Duties

The reporting location for this position is Sacramento, CA. This position will work under the general direction of the Deputy Assistant Secretary.

Under the general direction of the Deputy Assistant Secretary for Administration and Finance, the Staff Services Manager III (SSM III) serves as the Division Chief for Administrative Services and provides executive leadership for the full scope of the Agency’s administrative operations. In this capacity, the SSM III is responsible for leadership over the department's strategic planning, directing, and evaluating for all functions within the Administrative Services Division, ensuring

seamless integration and high-quality service delivery across the California Natural Resources Agency.

The position oversees complex, agency-wide administrative programs essential to fulfilling the Agency’s mission, including contracts and procurement, staff development and training, personnel management, business services, budgeting, and accounting. The SSM III will provide general direction over the whole Human Resources team that supports CNRA.

CNRA values diverse employees working together, and prioritizes an inclusive, safe, and secure work environment that values diverse cultures, perspectives, and experiences, and is free from discrimination.

You will find additional information about the job in the .

Working Conditions

Location:

This position r equires reporting in person at Natural Resources Agency headquarters located at 715 P Street in Sacramento for a minimum of two times a week.

Flexible Work Schedule:

This position is considered Remote Centered which means the incumbent would telework 50% or more of the time within a work month from an alternate work location. The incumbent can telework with a management approved telework agreement and schedule. This position is eligible for partial teleworking in accordance with the Statewide Telework Policy, but the incumbent will be required to report to the office as needed/required.

Special Requirements

All job applicants must provide their employment history on the State Application STD 678.

• "To" and "From" dates (month/day/year)
• Hours worked per week
• Private sector job titles
• Supervisor name and phone number
• Job duties performed
• State experience should list the department and indicate the specific civil service classification titles held (not working titles).

Minimum Qualifications

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If it is determined a candidate does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position.

Transcripts

If you are meeting minimum qualifications with education, you must include your unofficial transcript for verification. Foreign transcripts must include official verification of U.S equivalency prior to appointment by an organization found here.

Personal Identifying Information Please do not include your Social Security Number, date of birth, veteran status, personal photos, LEAP information, or any personally identifying information.

The Minimum qualifications can be found in the classification specifications.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Understanding of Public Administration as it relates to California.
• Knowledge of principles and practices of organization, fiscal, and administrative services management.
• Ability to plan, organize, and direct the work of multidisciplinary professional staff.
• Ability to organize and set priorities for assignments and meet deadlines.

Benefits

Benefit information can be found on the website and the website.

Statement of Qualifications

Applicants must include a Statement of Qualifications for this recruitment. You must provide specific information in your response(s) which demonstrates how your knowledge, skills, and training meet the needs of this position.

The SOQ must have each response numbered, no more than two pages in length, single-spaced and using 12-point Arial font. You must indicate your Name and Job Control Number at the top of the page.

Provide responses to the following questions:

1) Provide a brief summary of your knowledge and/or experience as it relates to planning, organizing, and managing staff to provide administrative services within a California state department or organization, in any of the following areas: fiscal/budget, contracting/purchasing, business services, personnel, IT, facilities management.

2) Describe your abilities in maintaining professionalism, composure, and clear communications within teams and within the broader organizational structure. Use at least two specific examples to demonstrate your experience with providing information to various audiences: executive-level staff, appointees, control agency staff, or within staff teams.

*** For helpful guidance on writing an effective SOQ or a Supplemental Questionnaire, please visit Work4CA: How to Write a Statement of Qualifications

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - A Statement of Qualifications (SOQ ) is REQUIRED and must be submitted with your application to be considered for this position. Failure to include the Statement of Qualifications as required shall result in disqualification from the hiring process. Please see the section labeled "Statement of Qualifications" for further information.