Project Accountant

Job Description

Job Description

We are looking for an experienced Project Accountant to support a growing architecture and engineering office in Berkeley, California. This hybrid role offers the opportunity to oversee the financial administration of assigned projects while partnering closely with project and operations leaders. The ideal candidate brings strong project accounting expertise, works well in a fast-moving environment, and is confident taking ownership of deadlines, billing accuracy, and financial coordination.

Responsibilities:
• Oversee the full financial administration of assigned projects, from setup through closeout, ensuring records remain accurate and up to date.
• Prepare client invoices, review billing details, and coordinate approval steps so invoices are issued on schedule.
• Track contract terms, project milestones, and billing requirements to support timely and accurate revenue activity.
• Establish new projects in the accounting system and verify that budgets, billing structures, and contract conditions are entered correctly.
• Examine agreements, proposals, purchase orders, and consultant documentation to confirm financial compliance and proper project charging.
• Process subcontractor and vendor invoices while maintaining organized support for project-related costs and reimbursable expenses.
• Monitor outstanding receivables and work with project leaders to address collection issues and improve cash flow.
• Contribute to monthly project reviews, work-in-progress reporting, and period-end close activities with clear financial insight.
• Maintain complete project documentation and recommend process improvements that reduce delays and strengthen accounting workflows.• At least 5 years of experience in project accounting, including responsibility for billing, invoicing, and project financial tracking.
• Background in architecture, engineering, construction, or another project-based services environment is strongly preferred.
• Working knowledge of accounts receivable, collections, contract administration, and work-in-progress reporting.
• Strong proficiency in Microsoft Excel and confidence working with accounting or project management systems.
• Experience managing multiple priorities at once while meeting deadlines in a fast-paced setting.
• Excellent organizational skills and a high level of accuracy when handling financial records and documentation.
• Strong communication skills with the ability to build productive relationships with project managers, operations teams, and vendors.
• Bachelor’s degree in Accounting, Finance, Business, or a related discipline preferred; comparable experience will also be considered.