Human Resources Coordinator (Bilingual)

Be part of something special—join our team during an exciting hotel grand opening!

The Westin Carlsbad Resort & Spa, The Cassara Carlsbad, and the soon-to-open Hotel Solea are seeking their next superstar to join the Human Resources team.

This individual will supports day-to-day Human Resources operations, including administrative tasks, records maintenance, compliance tracking, file preparation and audits, bilingual (English/Spanish) translation, and assistance with talent acquisition and new-hire onboarding. The ideal candidate is a proactive and personable Human Resources Coordinator (bilingual English/Spanish) who demonstrates strong organizational skills, keen attention to detail, effective communication, and confidence when engaging with employees and stakeholders.

ESSENTIAL FUNCTIONS:

• Lead Human Resources department with New Hire Onboardings, New Hire Orientations, and job fair processes.
• Document and escalate management or employee concerns to HR Manager/HR Director
• Create/File/Maintain Personnel Files
• Collect, maintain, and audit departments for records and procedural compliance. (Example: Food Handlers, TIPS certification, etc.)
• Complete I-9s for employees/maintain document status (Example: tracking document expirations and renewals, etc…)
• Performs customer service functions by answering employee requests and questions.
• Make photocopies; mail, scan and email documents; and performs other clerical functions.
• Provide translation assistance, when needed English/Spanish (Written/Verbal).
• Perform exceptional communication skills throughout all functions of the job i.e. department managers, and fellow associates.
• Submits and tracks all HR trainings attendance in HR tracking system.
• Assists with employee of the month (Shining Star) Recognition program by presenting and programing events on a quarterly basis.
• Manage and distribute monthly newsletters for property announcements.
• Assist with special HR projects as needed i.e. Holiday party, employee engagement survey, employee events, etc.
• Assisting with basic payroll tasks (Running missing punch reports on a weekly basis; tracking to referral bonuses; sorting and distributing payroll checks on pay day)

Talent Acquisition Support:

• Prepare job postings and job line announcements as needed to inform internal and external candidates of available positions.
• Assist in employment lifecycle activities, extending offer letters, tracking status of applicants, attending recruiting events (on-site and off-site)
• Lead new hire onboardings and collecting necessary paperwork
• Inputting new hire paperwork data on HRIS system

SUPPORTIVE FUNCTIONS

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel:

• Enforce hotel safety standards.
• Enforce company policies/standards.
• Assist in coordinating annual open enrollment activities, when needed.
• Willingness to assist in operations during peak times.
• Additional scope of alternate tasks may be assigned by HRD.
• Maintains confidentiality and the highest integrity in all aspects of the job.

SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities:

• Must be able to speak, read, write and understand the primary language(s) used in the workplace.
• Must be able to read and write to facilitate the communication process.
• Requires good communication skills, both verbal and written.
• Must possess basic computer skills (Microsoft Suite – Outlook, Excel, Power Point, etc.)
• Ability to prepare and analyze data figures and transcriptions prepared on and generated by computer.
• Working knowledge of federal, state and local laws governing equal employment opportunity and civil rights, occupational safety and health, workers’ compensation, wage and hour issues, and labor relations, including, but not limited to the following statutes and their comparable state and local laws (where applicable): Title VII, ADEA, Equal Pay Act, Pregnancy Discrimination Act, FLSA, ADA, OSHA, FMLA, ERISA, and NLRA. – Highly Desired.

QUALIFICATION STANDARDS

• Bilingual: English/Spanish - Required
• One to two years’ experience in Human Resources related positions preferred . 
• Prior hotel experience preferred .

Education

• High school or equivalent education required . 
• Bachelor’s Degree preferred .