Clerk Purchasing

Why us?

Nestled in the heart of Sonoma and mere steps from the unique charm and history of its Plaza, The Lodge brings this enchanting town to life in an authentic and nuanced way. Hand-crafted touches pay homage to centuries of local craftspeople. Programming emphasizes the process, resulting in a deeper appreciation for the finished product — be it wine, art, or olive oil. Welcoming associates display pride and love for the region…a sentiment that is all but infectious. And tightly woven community connections ensure our Sonoma resort guests feel like locals, and locals feel like friends.

Job Overview

To support the culinary teams of Departure, Urban Farmer, and our Banquets team in the procurement of exceptional quality food products from all culinary outlets. This is a fast-paced team that takes pride in delivering service and cuisine that goes a step beyond expectation. This position is key in the delivery of that promise.

Responsibilities

• Responsible for ordering items for the hotel

• Complete requisition forms for inventory and supplies

• Assists in planning and organizing activities related to the procurement function and reporting.

• Assists in developing a system to evaluate vendor quotes that utilize appropriate negotiation and purchasing techniques to ensure quality, price, delivery and service.

• Schedule deliveries of items to meet the operational needs

• Reconcile purchase orders with invoices and coordinate with accounting

• Post invoices using computer programs

• Conduct inventory audits to determine inventory levels and needs

• Monitor PAR levels for all food items to ensure proper levels.

Qualifications

Education/Formal Training

High school diploma or vocational secretarial.

Experience

Previous sales, hospitality, and secretarial experience preferred.

Knowledge/Skills

• Ability to type 60 WPM, Microsoft Word applications: Word, Excel, Publisher and Powerpoint.

• Alphabetizing, grammar and punctuation skills.

• Standard business letter formats.

• Strong editing skills.

• Excellent hearing required for telephone inquiries and client and associate handling.

• Excellent vision required as contracts and letters are hand written, filing, using computer, checking diary.

• Excellent speech communication skills necessary to communicate clearly with customers and other departments.

• Excellent comprehension and literacy required to read manager's letters, help prepare contracts and proposals. Excellent attention to detail and multi tasking skills

Physical Demands

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bending/kneeling - repeated bending and kneeling required while filing.

• Mobility - must be able to reach all areas of hotel to assist clients.

• Occasional standing.

• Occasional carrying and lifting of files and office items up to 25 lbs.

Environment

General office and hotel environment

ID: 2025-21118

Position Type: Regular Full-Time

Property : The Lodge at Sonoma

Outlet: Hotel

Category: Procurement & Purchasing

Min: USD $23.00/Hr.

Max: USD $25.00/Hr.

Tipped Position: No

Address : 1325 Broadway

City : Sonoma

State : California

EOE Protected Veterans/Disability