Senior Administrative Coordinator

Key Responsibilities
Executive & Administrative Support
● Provide administrative support to senior leadership.
● Manage calendars, scheduling, appointments, calls, and meetings.
● Prepare agendas, documents, notes, and background materials for meetings.
● Track meeting outcomes, next steps, assignments, and follow-up items.
● Handle confidential information with professionalism and discretion.
Communication & Coordination
● Coordinate communication with team members, vendors, contractors, clients, and ministry partners.
● Draft, proofread, format, and organize emails, documents, and internal communications.
● Help ensure timely follow-up with internal and external stakeholders.
● Serve as a reliable administrative point of contact when needed.
Project & Document Support
● Help track project details, deadlines, documents, and deliverables.
● Organize and maintain files in Google Drive, Google Docs, Google Sheets, and related systems.
● Support document preparation, version control, file naming, and digital organization.
● Assist with vendor coordination, meeting logistics, and administrative operations across multiple initiatives.
Required Qualifications
● Previous experience in administration, executive support, office coordination, project support, or a related role.
● Strong organizational skills and excellent attention to detail.
● Excellent written and verbal communication skills.
● Ability to manage multiple priorities and deadlines at the same time.
● Strong follow-through and ability to close loops.
● Proficiency with Google Drive, Google Docs, Google Sheets, calendars, email, and common office tools.
● Professional, warm, mature, and service-oriented communication style.
● Comfortable working in a Christian ministry environment.

Preferred Qualifications
● Experience supporting executives, founders, pastors, ministry leaders, authors, or creative teams.
● Experience in publishing, curriculum, nonprofit, church ministry, production, marketing, or media.
● Familiarity with project management tools, Canva, AI tools, CRM systems, or online collaboration platforms.
● Experience coordinating vendors, contractors, meetings, events, or production details.
● Ability to improve administrative systems and create more efficient workflows.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Key Responsibilities
Executive & Administrative Support
? Provide administrative support to senior leadership.
? Manage calendars, scheduling, appointments, calls, and meetings.
? Prepare agendas, documents, notes, and background materials for meetings.
? Track meeting outcomes, next steps, assignments, and follow-up items.
? Handle confidential information with professionalism and discretion.
Communication & Coordination
? Coordinate communication with team members, vendors, contractors, clients, and ministry partners.
? Draft, proofread, format, and organize emails, documents, and internal communications.
? Help ensure timely follow-up with internal and external stakeholders.
? Serve as a reliable administrative point of contact when needed.
Project & Document Support
? Help track project details, deadlines, documents, and deliverables.
? Organize and maintain files in Google Drive, Google Docs, Google Sheets, and related systems.
? Support document preparation, version control, file naming, and digital organization.
? Assist with vendor coordination, meeting logistics, and administrative operations across multiple initiatives.
Required Qualifications
? Previous experience in administration, executive support, office coordination, project support, or a related role.
? Strong organizational skills and excellent attention to detail.
? Excellent written and verbal communication skills.
? Ability to manage multiple priorities and deadlines at the same time.
? Strong follow-through and ability to close loops.
? Proficiency with Google Drive, Google Docs, Google Sheets, calendars, email, and common office tools.
? Professional, warm, mature, and service-oriented communication style.
? Comfortable working in a Christian ministry environment.

Preferred Qualifications
? Experience supporting executives, founders, pastors, ministry leaders, authors, or creative teams.
? Experience in publishing, curriculum, nonprofit, church ministry, production, marketing, or media.
? Familiarity with project management tools, Canva, AI tools, CRM systems, or online collaboration platforms.
? Experience coordinating vendors, contractors, meetings, events, or production details.
? Ability to improve administrative systems and create more efficient workflows.