Administration Manager (Parks Recreation and Libraries Manager)

Administration Manager (Parks Recreation and Libraries Manager) Location Roseville, CA (Folsom Road area) :

Description

Administration Manager (Parks Recreation and Libraries Manager)

The Human Resources Department is accepting applications for the regular, benefitted position of Administration Manager under the Parks Recreation and Libraries Manager classification in the Parks, Recreation and Libraries Department.

This is a Promotional only recruitment restricted to Qualified and Regular employees of the City of Roseville who have successfully completed their initial probationary period and meet the qualifying requirements. Temporary employees are not eligible to apply.

DEFINITION

To plan, organize, direct and coordinate various activities of the Department that may include parks, recreation, library and strategic operational support functions; to coordinate activities with other divisions and departments; and to provide highly complex staff assistance to the Parks, Recreation & Libraries Director.

SUPERVISION EXERCISED AND RECEIVED

Receives general direction from the Parks, Recreation & Libraries Director.

Exercises direct supervision over assigned management, supervisory, professional, technical, and support personnel.

Examples of Duties

Duties may include, but are not limited to, the following:

• Plan, organize and direct a variety of administration activities including technical and professional administrative activities, financial, budget monitoring and control, technology, human resource activities, customer service activities, rate design and analysis, and contract administration.
• Participate in the development and administration of the Department budget.
• Develop and implement divisional goals, objectives, policies and procedures.
• Plan, organize and direct a variety of division activities including the development and implementation of programs to serve a broad spectrum of the community, which may include the strategic planning, marketing, staffing, technology, maintenance and operation of facilities for parks and/or recreation.
• Direct, oversee and participate in the development of an assigned Division work plan; assign work activities, projects and programs; monitor work flow; review and evaluate work products, methods and procedures.
• Research and monitor emerging trends and issues as they relate to the division; develop and implement division appropriate action plans.
• Prepare the Division budget; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials and supplies; administer the approved Division budget.
• Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the division.
• Represent the division and department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
• Prepare and make presentations and recommendations to the Parks, Recreation & Libraries Director, City Manager, City Council, commissions, boards and community groups.
• Research and prepare technical and administrative reports; prepare written correspondence. Participate in and manage a variety of special projects; collect and analyze quantitative and qualitative data; prepare and present findings and recommendations.
• Develop marketing plans and oversee department marketing activities including advertising and promotional efforts; plan and analyze marketing related to community needs and demographic data.
• Perform legislative monitoring for its impact on department operations.
• Participate in the planning, design, and development of new or expanded facilities.
• Identify funding sources for assigned services, including local, State, and Federal programs and grants; participate in a variety of fund-raising activities with community groups and/or business supporters; oversee administration of such programs and use of funds received.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related duties as assigned.

Minimum Qualifications

Knowledge of:

• Principles and practices of leadership, motivation, team building and conflict resolution.
• Pertinent local, State and Federal rules, regulations and laws.
• Modern office procedures and computer equipment.
• Principles and practices of organizational analysis and management.
• Budgeting procedures and techniques.
• Principles and practices of supervision, training and personnel management.
• Principles and practices of public sector finance, budgeting and accounting.
• Principles and practices of human resource management.

Ability to:

• Organize and direct parks, recreation, community services and/or administration operations.
• On a continuous basis, analyze budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve department related issues; remember various rules and procedures; and explain and interpret policy.
• On a continuous basis, sit at desk and in meetings for long periods of time. Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Perform the most complex work of the division.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Gain cooperation through discussion and persuasion.
• Develop, interpret and apply City and department policies, procedures, rules and regulations.
• Prepare and administer a budget.
• Supervise, train and evaluate personnel.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Experience and Training Experience:

• Five years of increasingly responsible experience in recreation administration, parks administration, business services administration or related field including two years of supervisory responsibility.

AND Training:

• A Bachelor's degree from an accredited college or university.

AND License or Certificate

• Possession of a valid California driver's license by date of appointment.

Supplemental Information

Detailed information on the City of Roseville recruitment practices can be reviewed on the Frequently Asked Questions page.

The City of Roseville defines “accredited college or university” as an institution of higher learning and must be listed on the United States Department of Education Database of Accredited Post-Secondary Institutions and Programs website

Credits earned from colleges, universities, and institutions listed as accredited institutions on this website will be considered as part of the educational component of the minimum qualifications for a classification. The following options apply to the evaluation of college degrees from countries outside the United States:

• Educational background from a foreign country may be evaluated by an accredited United States college or university listed on the U.S. Department of Education Database of Accredited Post-Secondary Institutions and Programs website.

• Verification of degree equivalency may be obtained from organizations that provide foreign education credential evaluation services. The City of Roseville will accept verification from any of the listed member agencies found at or

• A copy of the foreign credential evaluation verification can be attached to the employment application.

• If you are offered a position with the City of Roseville, as a part of the pre-employment steps, applicants must provide a foreign degree credential equivalency certificate from an approved member agency above. Applicants who do not provide verification will be eliminated from further consideration.

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination. The applicant's experience and education will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the Employment List. Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.

Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check, and depending on the position applied for, a pre-employment medical exam, drug and alcohol screening test, credit check, license and/or education verification, psychological examination, and/or an extensive Police Department background check process.

THE CITY OF ROSEVILLE IS AN EQUAL-OPPORTUNITY EMPLOYER. IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS. MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

EMPLOYEE BENEFITS: The City of Roseville offers competitive benefits packages to full-time employees. Regular part-time employees receive benefits on a pro-rated basis. For more information regarding the City's benefits, visit our website here. Benefits currently include:

• Health, dental, and vision insurance benefits
• Cafeteria plan, plus City paid Flex credit
• Life insurance (City paid and optional supplemental employee paid)
• Flexible spending accounts for dependent and health/medical costs
• Employee assistance plan
• Retirement savings plan
• Deferred compensation plan(s)
• Short-term and Long-term Disability employee paid plans
• Educational reimbursement
• Vacation leave, sick leave, personal/management leaves
• Holiday pay (plus two floating holidays annually)
• Bilingual pay
• Longevity pay

GENERAL BENEFITS : A majority of the employee benefits are similar for all City employees. There are benefits that differ depending on which bargaining unit the job classification is assigned. Exact benefits information can be found by visiting the Benefits webpage and selecting the specific bargaining unit group. TEMPORARY POSITIONS: Most benefits do not apply to the City's temporary positions. Temporary employees that work 1,500 hours annually may elect medical insurance. Temporary employees contribute to a retirement plan depending on the status of total hours worked annually.