Accounts Payable Specialist (CA - Hayward)

Job Summary

The Accounts Payable Specialist will be responsible for managing the company’s full AP cycle. The job duties include but not limit to maintaining vendor records, processing AP invoices and payments timely and accurately according to company policies, reconciling credit card statements, preparing accrued payable journal entries, reconciling month end/year end AP related accounts, assisting with audit, producing 1099’s report timely for year end, and other duties as assigned.

Key Responsibilities

• Invoice Management:
  • Review and verify invoices for accuracy and completeness.
  • Code and process invoices in the accounting system.
  • Resolve discrepancies or disputes with vendors or purchasing managers.
• Payment Processing:
  • Prepare and process weekly pay runs according to payment terms.
• Vendor Management:
  • Maintain accurate vendor records including contact info and W9’s.
  • Respond to vendor inquiries within 24-48 hrs.
• Reconciliation and Reporting:
  • Reconcile accounts payable transactions and ensure proper documentation.
  • Reconcile credit card transactions and post Journal Entries.
  • Prepare month-end and year-end accounts payable related reconciliations & accruals.
  • Prepare documentation as requested for audits or internal reviews.
• Compliance and Policy Adherence:
  • Ensure compliance with company policies, procedures, and relevant laws/regulations.
  • Maintain confidentiality and integrity of financial data.

Minimum Qualifications (Knowledge, Skills, and Abilities)

• BA degree in Accounting preferred or equivalent of at least 2 years of accounts payable experience.
• Proficient in accounting software and MS Excel a must.
• Strong attention to accuracy and details
• Excellent organizational and time-management skills.
• Effective communication and problem-solving abilities.
• Ability to work independently and as part of a team in a fast-paced environment.

Be our partners and enjoy these with us:

• Pay ranges: $26/hr - $33/hr
• Medical insurance, vision insurance, and dental insurance based on full-time work status
• Paid Time Off (PTO*)
• Paid sick leave
• Holiday Pay (9 Paid Holidays)
• 401k retirement plan based on full-time work status
• Opportunities for growth and career advancement

In Office Requirement:

• This position is required to work in the office full-time at our Hayward Office.