Non-IT Services, Managerial Administrator

Job Description and Duties

Under the direction of the Chief, Procurement and Contracting (State Active-Duty O4/O5 Officer, Procurement and Contracting Officer (PCO), the Manager I (Non-IT Services, Managerial Administrator is responsible for overseeing and managing the entire Non-IT Services procurement program, supervising two Supervisor I Procurement Managers and their teams, ensuring compliance with State regulations and policies, and leading efforts to improve processes and procedures. The State Comptroller's Office is responsible for advising The Adjutant General on all financial resources appropriated to the California Military Department (CMD) by the State Legislature, the Federal Government under reimbursable agreements, and other reimbursements available to the CMD for California National Guard (CNG) and other related activities. The office consists of five sections: Accounting, Administration, Budgets/Accounts Payable, Procurement, and Emergency Finance.

You will find additional information about the job in the .

Working Conditions

The incumbent works in an office setting, with artificial light and temperature control. Daily access to and use of a laptop computer, copier/scanner and telephone is essential when working in the office setting. Core business hours are 8:00 a.m. to 5:00 p.m. and extra hours may be necessary beyond scheduled work hours as required.

Special Requirements

• The position(s) require(s) a valid California Drivers License (CDL). You must answer the questions addressing your CDL on your application. Ensure you provide your CDL number, class, expiration date, and any endorsements and/or restrictions.
• The position(s) require(s) a Background Investigation be cleared prior to being hired.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined a candidate does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Prior experience working in a military environment.
• Prior procurement experience.
• Proficiency in Microsoft, Outlook, Word, Excel, and Teams.
• Experience in FI$Cal or other similar enterprise management software.
• Ability to communicate verbally and in writing.
• Ability to effectively draft documents in a clear and concise manner.

Benefits

Benefit information may be obtained by visiting the California Department of Human Resources website at and to the California Public Employees Retirement System website for Health Benefits at .

Statement of Qualifications Questions

1. Please describe your procurement and contract experience as it relates to IT and NON-IT Procurement of Goods and Services. Please include procurement methods, statement of work requirements, terms and conditions, facilitation of solicitation documents, and any other ‘key’ information that substantiates your procurement and contract experience.

2. Please describe your experience researching, developing, and updating policies, procedures, and processes for an effective procurement-planning program.

3. Describe your experience in building and managing a team, to include hiring, training and managing team members and your approach to creating a collaborative team culture in a hybrid office & telework environment

4. Describe your experience gaining the confidence and support of executive leadership for purchase and contracting policies and advising leaders on the risks involved in purchase and contracting activities.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications -

  A Statement of Qualifications is REQUIRED and must be submitted with your Employment Application (STD. 678). Applications received without an appropriate Statement of Qualifications based on the instructions below will be disqualified and will not be considered. Resumes, cover letters, and other documents will not be considered as a response to the Statement of Qualifications. SOQ must be:

  • Restate Questions prior to response
  • Include the applicant's name, Job Control Number, and Statement of Qualification
  • Maximum two (2) pages, must be single-spaced.
  • Arial size 11 font