Administrative Assistant

In this position you will be responsible for all the booking and travel arrangements for the company. The Administrative Assistant will report to the department manager.

The position will be based out of Corona CA with traveling to Adelanto CA as needed. 

Responsibilities:

• Coordinate and book travel and hotel and conference reservations
• Upload trip expenses reports into the system
• Coordinate logistics of vehicles and equipment.
• Shipping receiving and shipment tracking through various shipping vendors
• Manage the ordering requests of all project related purchases and office supplies.
• Provides general assistance to management staff and Purchasing Department with the following: Uploading Trip Receipts Launching Expense Requests Posting Invoices Posting Debit Card Receipts Posting Petty Cash Receipts.
• Prepare any outgoing mail copying faxing scanning documents and filing
• Report to work at the scheduled time demonstrates consistent and regular attendance and consistently works the duration of the scheduled shift
• Answering incoming calls on busy main line phone number in a pleasant and friendly manner. Transferring phone calls taking messages
• Maintains a positive composure and pleasant demeanor even when under pressure.
• Adhere to company security policies by following visitor procedures
• Ensure the kitchen front desk reception area and conference rooms are clean and orderly throughout the workday.
• Stocking kitchen with necessary supplies placing orders online for such supplies

(Note: These tasks are not intended to be all-inclusive. You may perform other related duties as required to meet the ongoing needs of the company).

Essential Job Functions:

• Follow all company policies and procedures.
• Must be able to stand bend kneel sit for lengthy periods and use hands for various functions such as typing and using various hand tools.
• Must be able to work from hand-written data sheets and memos.
• May require heavy lifting at times.
• Maintain a clean office area and work environment.
• Must be able to stand and crouch for filing purposes.
• Must be able to work overtime and occasional weekends.

Qualifications :

Knowledge Required:

• Knowledge of computers printers & related peripheral
• Knowledge and understanding of various computer software to include but not limited to WORD and EXCEL.
• Experience with SAP highly preferred.

  Experience and Education:

• Minimum of a high school diploma two (2) year college degree or technical school preferred.
• Minimum of two (2) years work experience as a secretary administrative assistant etc.
• A combination of experience and/or education is acceptable.

Additional Information :

APPLUS IDIADA is an equal opportunity employer. All aspects of employment including the decision to hire promote discipline or discharge will be based on merit competence performance and business needs. We do not discriminate based on race color religion marital status age national origin ancestry physical or mental disability medical condition pregnancy genetic information gender sexual orientation gender identity or expression veteran status or any other status protected under federal state or local law.

Job Type: Full-time

Benefits:

• Health Insurance (100% Premium costs paid by Company)
• Voluntary Dental insurance
• Voluntary Life insurance
• Voluntary Vision Insurance
• Paid time off
• 401K (4% Company Match)

Schedule:

• Monday to Saturday

Applus IDIADA is committed to equality diversity and inclusion . We dont put limits on you so dont put limits on yourself either. There is a place for everyone.

Remote Work :

No

Employment Type :

Full-time