Contract Analyst

Job Description and Duties

The Executive Unit within the Public Rights Division is looking for a strong, analytical candidate to join our team. We are seeking someone with excellent communication, organizational, and prioritization skills.

Under the direction of the Public Rights Division (PRD) Staff Services Manager I (SSM I), Executive Unit, the Contract Analyst performs the most complex and varied analytical duties, including, but not limited to, providing consultative services, analytical support, fiscal management, and problem resolution to management regarding the division’s contract matters. The Contract Analyst will work closely with various departmental programs including the Budget Office, Contracts and Procurement Unit, Accounting, and California Justice Information Services Division. As the statewide legal contract coordinator, the Contract Analyst gathers, analyzes, and maintains contract information; researches and makes recommendations to the SSM I relating to contract procedures for legal services and information technology contracts; and works independently on the preparation, processing, and monitoring of a variety of contracts for PRD, working under strict time constraints.

Please let us know how you heard about our position by taking this brief survey:

You will find additional information about the job in the .

Working Conditions

This position is hybrid (in office and telework) and will require scheduled in-office days to be established with your supervisor in accordance with Department Policy. Telework options will be dependent on operational need.

Special Requirements

• A fingerprint check will be required for those new to the Department of Justice.

• Individuals who are new to state service must have list eligibility in order to gain employment with the California Office of the Attorney General. The process is described at .

• If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma.

• Unofficial school transcripts may be accepted during the application process; however, submission of official transcripts or your diploma is required prior to appointment.

• JC-485973 must be clearly stated in the “Examination or Job Title(s) For Which You Are Applying” section of your state application.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

The most competitive candidates should demonstrate strong analytical, communication, and organizational skills, and will possess the ability to effectively prioritize the duties of the position. The incumbent should be able to work independently, take initiative, assume responsibility, and exercise good judgment. Must be willing to work simultaneously on multiple projects while maintaining accurate and precise work product. Must be dependable and have a good attendance record.

• Proficiency in Microsoft Suite, Adobe, FileMaker Pro, and Visio are highly desirable.
• Knowledge of California State Contracting Manual and familiarity with state procurement processes is preferred but not required.
• Possess strong interpersonal skills with the ability to effectively present information to management.
• Excellent written and oral communication skills and a demonstrated history of good work habits.
• Ability to work under pressure with a high degree of initiative and perform multiple tasks with accuracy.
• Ability to build and maintain trust-based relationships with multiple internal and external stakeholders.
• Ability to exercise good judgment and act with flexibility and diplomacy.
• Accurately interpret and apply policies and procedures.
• Ability to maintain confidentiality on sensitive issues, work cooperatively as a team as well as independently, and maintain professional relationships with departmental staff.
• Strong organizational skills, ability to set priorities, and meet deadlines within challenging time constraints.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Additional Information on Application Filing

Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - Please see the Statement of Qualifications (SOQ) section at the bottom of the job posting. An SOQ is required and must be submitted.