Project Analyst

Job Description

Job Description

Job Title: Project Analyst

Location: Los Angeles, CA

Coverage area: Southern California

Department: Project Management

Reports to: Regional Operations Director

FLSA Status: Non - Exempt

SUMMARY:

We are seeking a detail-oriented and highly organized Project Analyst to support our Project Management team in executing and maintaining key operational functions. This role plays a vital part in ensuring smooth project setup, financial tracking, compliance adherence, and milestone management throughout the project lifecycle. The ideal candidate will have experience with project coordination, financial systems, and cross-functional collaboration.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Project Booking & Setup: Coordinate and manage the initial setup of projects in internal systems, ensuring accuracy in project details, scope, and structure.
• Project Invoicing & Schedule of Values: Manage invoicing schedules in accordance with contractual payment terms; create and maintain the Schedule of Values to support accurate billing and financial reporting.
• Contract Execution & Compliance Support: Assist Project Managers with the execution, administration, and tracking of client and subcontractor contracts; monitor adherence to internal policies, contractual obligations, and regulatory requirements.
• Milestone Management: Maintain and track key project milestone dates to ensure timely execution of deliverables; update relevant systems and communicate changes to appropriate stakeholders.
• Revenue Forecasting: Collaborate with Project Managers and Finance teams to support revenue forecasting activities by incorporating project progress, change orders, and invoicing schedules.
• Change Order Setup: Facilitate the setup and documentation of change orders; ensure all scope modifications are accurately reflected in project budgets, schedules, and financial forecasts.
• Invoice Processing: Review, verify, and process invoices to ensure compliance with contractual terms; coordinate with vendors and internal stakeholders to resolve discrepancies.
• Budget Setup and Monitoring: Assist in the creation and setup of project budgets within financial systems; monitor budget performance and provide reporting throughout the project lifecycle.
• Procurement and Product Ordering: Collaborate with procurement and project teams to facilitate timely ordering, tracking, and delivery of materials and products essential to project execution.
• Project Management: Independently manage and oversee the execution of projects valued under $50,000, including scope definition, scheduling, budgeting, vendor coordination, and status reporting, ensuring timely and cost-effective delivery in alignment with organizational standards.

EXPERIENCE AND QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:

• Previous experience in a Project Management role or a similar position with a solid grasp of project management principles.
• Proficiency in preparing and interpreting flow charts, schedules, and detailed action plans, enabling effective project planning and execution.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Excellent interpersonal and communication skills, both written and verbal, with a customer-focused mindset.
• Familiarity with order entry processes, either through prior experience or a strong understanding of the associated workflows.
• Meticulous attention to detail, coupled with strong organizational skills, allowing for accurate and thorough project documentation and execution.
• Self-motivated and proactive, demonstrating excellent communication skills and the ability to initiate and drive project-related tasks independently.
• Quick learner with the capability to grasp new concepts swiftly and follow instructions effectively, ensuring efficient project execution.
• Proficient in Microsoft Office Suite (Excel, Outlook, Word); experience with Microsoft Project is a plus

EDUCATION and/or EXPERIENCE:

• Bachelor’s degree in Business or related field preferred; coursework or certification in Project Management is a plus.
• Experience with Microsoft AX 2012, Microsoft Project, and ServiceNow preferred.

CERTIFICATES, LICENSES, REGISTRATIONS:

• Valid Driver's License in state of residence.

LANGUAGES AND TRAVEL:

• Fluent English essential, other languages (e.g. Spanish/German) a plus
• Travel domestically (approx. 0-10%)

SKIDATA, Inc. is an equal opportunity employer. All qualified applicants for employment will be considered without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, status as an individual with a disability, veteran status, or any other basis protected by federal, state, or local law. EEO M / F / D / V

We change the World of welcoming People - At SKIDATA, we are committed to transforming access into a warm welcoming experience. Central to our approach are our two core domains – Parking & Mobility and Sports & Entertainment. In these areas, we focus on creating optimal synergies and developing innovative access solutions, ensuring every visitor interaction is smooth, safe, and memorable. Not just by selling the best solutions, but by adding true value for our clients and demonstrating the positive impact of making people feel welcome. With our access solutions, we want to inspire you to extend that feeling of being welcome to YOUR visitors and guests all over the world, whether they are entering car parks, mountain destinations, stadiums, arenas, or attraction parks.

Company Description

We change the World of welcoming People - At SKIDATA, we are committed to transforming access into a warm welcoming experience. Central to our approach are our two core domains – Parking & Mobility and Sports & Entertainment. In these areas, we focus on creating optimal synergies and developing innovative access solutions, ensuring every visitor interaction is smooth, safe, and memorable. Not just by selling the best solutions, but by adding true value for our clients and demonstrating the positive impact of making people feel welcome. With our access solutions, we want to inspire you to extend that feeling of being welcome to YOUR visitors and guests all over the world, whether they are entering car parks, mountain destinations, stadiums, arenas, or attraction parks.