Part time Online Logistics Specialist

Job Description

Job Description

Part-Time Online Logistics & Digital Communications Specialist

California Neurology Society
Approximately 10 hours per week | $25

The California Neurology Society (CNS) seeks a responsive, organized, and digitally skilled individual to support our online presence and operations.

This is a varied, hands-on position for someone who enjoys combining digital communications, design, technology, organization, and event support. The specialist will have an opportunity to recommend better tools, improve processes, and see their work directly support California neurologists, educational conferences, legislative advocacy, and patient care.

CNS is a nonprofit professional medical society dedicated to advancing neurologic care, continuing education, professional collaboration, and advocacy throughout California.

Position Details

• Part-time hourly position
• Approximately 10 hours per week, with increased hours around major projects and CNS’s two annual conferences (approximately 30 hours per conference).
• Starting pay: $25 per hour, with opportunity for increased compensation based on performance and expanded responsibilities
• Most work is performed online, with some onsite conference support
• Anticipated start date: ~ September 15, 2026

What You Will Do

Digital Communications

• Turn approved communications from CNS officers and committee chairs into polished emails, website content, and social media posts.
• Monitor CNS inboxes and respond to, triage, or forward messages appropriately.
• Attend selected Board, committee, and conference-planning meetings.
• Advise CNS leaders on digital marketing, software, and efficient, sustainable online processes.

Website and Social Media

• Maintain the CNS website, conference microsites, blogs, registration pages, pop-ups, photographs, videos, and other online content.
• Manage CNS social media, including content planning, copywriting, design, hashtags, comments, direct messages, and approved live conference coverage.
• Create digital and print materials promoting membership, conferences, educational programs, and legislative activities.
• Support website visibility through SEO, analytics, and related digital strategies.
• Maintain consistent CNS branding across platforms.

Membership and Online Operations

• Maintain the CNS membership database and online portal through Association Sphere.
• Track dues, payments, conference attendance, exhibitor information, and other essential records.
• Manage automated emails, registration communications, exhibitor invoices, and attendee follow-up.
• Organize CNS Google Workspace and shared drives, including secure storage of documents, images, videos, and spreadsheets.
• Evaluate digital tools and recommend practical improvements.

Conferences and Committees

• Support conference promotion, online registration, raffle registration, agendas, speaker profiles, exhibitor communications, and attendee surveys.
• Post CME evaluations and other materials in accordance with applicable requirements and permissions.
• Assist with onsite registration and attendee evaluations required for CME certificates.
• Help monitor hybrid Zoom sessions in collaboration with CNS audiovisual support.
• Take or coordinate approved conference photographs and videos for the website and social media.
• Compile attendee feedback and help maintain continuity from one conference to the next.
• Support the CNS Legislative Committee by coordinating with the Legislative Advocate on blogs, announcements, presentations, and meeting minutes.
• Update membership, conference, and legislative presentations.

Foundation and Process Support

• Manage online applications for CNS Foundation funding in coordination with the Foundation Chair.
• Document procedures and maintain and expand the CNS Operations Guide.
• Report hours monthly and keep the Treasurer and designated manager appropriately informed of ongoing work.

What We Are Looking For

• At least three years of experience managing professional websites, digital communications, or social media accounts.
• Strong writing, organizational, communication, and problem-solving skills.
• Experience with email marketing, website management, social media, digital file management, and content creation.
• Excellent attention to detail and ability to manage several projects simultaneously.
• Comfort working independently while collaborating with volunteer physician leaders, committees, and outside contractors.
• Responsiveness, good judgment, and willingness to learn and adapt.
• Familiarity with HTML/CSS, SEO, GEO, and AEO is helpful.
• Availability for occasional onsite conference support.

Helpful Software Experience

Experience with several of the following is preferred, although familiarity with every platform is not required:

• Association Sphere
• Google Workspace, Drive, Docs, Analytics, Search Console, and Google Sites
• Blue Hills Sites, Wix, Web.com, or similar website platforms
• Constant Contact, Mailchimp, or comparable email-marketing tools
• Canva, Photoshop, InDesign, or similar design software
• Microsoft Word, Excel, and PowerPoint
• Facebook, Instagram, Meta Business Suite, and LinkedIn
• Zoom and hybrid-event platforms

Qualifications:

· Proficiency in digital marketing, including email marketing, social media marketing, website management, digital document management, and secure storage. With at least 3 years of experience managing professional web and social media accounts.

· Knowledge of marketing and email best practices.

· Familiarity with HTML/CSS as well as SEO, GEO, and AEO.

· Strong organizational and communication skills. Experience with online social platforms like Facebook, Instagram, LinkedIn.

· Experience with online marketing tools and platforms such as Wix, Google Sites, Constant Contact, Mailchimp, WYSIWIG editors, and drag-and-drop software.

· Ability to multitask and manage multiple projects simultaneously.

· Attention to detail and problem-solving skills.

· Willingness to learn, adapt, and remain flexible to CNS needs.

Software Competencies:

• Membership, Event, CRM, Email Management Software: Association Sphere

• Google Sites editing software: Blue Hills Sites

• Google Workspace: Google Drive, Docs, Google Analytics, Search Console

• Image/Design software: Canva, Photoshop, InDesign etc.

• MS Office Suite: PowerPoint, Excel, Word

• Meta Business Suite

• LinkedIn Page management

How to Apply

• Résumé
• Brief cover letter describing your relevant experience and interest
• Links or samples showing websites, social media content, campaigns, videos, or marketing materials you have created
• Contact information for two professional references

Use the subject line:

Online Logistics Specialist Application — [Your Name]

Applications are requested by August 21, 2026, at 11:59 p.m. Pacific Time . Interviews are expected to take place August 22–30.