Office Technician (Typing)

Job Description and Duties

Are you detail oriented, organized, and interested in keeping critical processes running smoothly? The Imaging and Live Scan program is looking for a motivated Office Technician to join our team and act as our Administrative Support Technician to provide essential administrative and personnel support to our program.

The Office Technician (OT) is responsible for a wide range of office and administrative support functions for the program. Responsibilities include preparing letters, meeting minutes, and specialized statistical reports and queries, in addition to assisting with special projects as requested by management. The OT serves as the primary attendance coordinator for all staff in the program as well as providing general administrative support services and special projects for the management and supervisory staff such as purchasing, facility requests, ergonomics, equipment tracking and the creation of spreadsheets, charts/graphs, and presentation materials. The ideal candidate is comfortable working independently, can prioritize and perform work assignments according to urgency and importance and is proficient in using a personal computer and common software applications, such as Microsoft Word, Excel, PowerPoint, and Outlook.

You will find additional information about the job in the .

Working Conditions

This position is designated for telework under Government Code section 14200 for eligible applicants residing in California and may require reporting to headquarters or field offices and facilities to fulfill operational needs. All telework schedules are subject to change and may be reevaluated at any time. Telework does not change the terms and conditions of employment, the essential functions of job duties, or required compliance with the Department of Justice policies.

This position is eligible for telework, and will be required to report to the office as needed/required. The successful candidate must reside in California upon appointment

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

A fingerprint check is required.

Clearly indicate JC - 504611 in the “Examination(s) or Job Title(s) For Which You Are Applying” section of your State Application.

A background check is required (if applicable).

Completion of an online hiring test is REQUIRED to proceed in the selection process for this position. An email with test information will be sent to all applicants within 15 business days after the close of this job posting from [email protected]. If you submitted your application and have not received the test information email within 15 business days after the close of the job posting, please immediately contact the hiring contact listed on this job posting.

Hiring assessments are typically taken on a personal computer and may require candidates to visually identify information, type long passages, listen to audio recordings, or speak into an audio recorder. If you need a reasonable accommodation to take this test, please contact Malina Velarde - [email protected] by the final filing date listed on this bulletin.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Ability to demonstrate excellent attention to detail
• Ability to exemplify a high level of organizational skills and processing proficiency
• Ability to work independently or with minimal supervision to efficiently complete assigned tasks
• Ability to exhibit reliability, punctuality, flexibility, and strong work habits
• Ability to perform multiple tasks with accuracy, work well under pressure, and effectively manage one's time
• Ability to employ strong interpersonal and communication (oral and written) skills
• Ability to exercise tact and discretion when handling sensitive or complex information and provide professional, responsive customer service
• Ability to use Microsoft Office applications proficiently and learn new databases and systems as needed

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Additional Information about Application Filing

Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - Please refer to the Statement of Qualifications Section below.
• Other - Typing Test Results