Construction Project Accountant

We are an established and respected General Contracting Company seeking an experienced Project Accountant with construction experience to fill a key role in the Escondido, CA area. The selected candidate will excel at organization, communication, administrative tasks, and time management. We are looking for someone to be an innovative collaborator with a passion to succeed, who will be adaptable, versatile, willing to learn, and wants to grow with the company! If you have a “Team First” mentality, this is the job for you! See below for a more in-depth listing of responsibilities.

Position Summary

The Project Accountant is responsible for managing financial documentation, billing, compliance, and close-out activities for construction projects. This role ensures accuracy in project accounting records, supports Project Managers with budget oversight, and maintains compliance with owner and subcontractor requirements. The Project Accountant plays a critical role in safeguarding financial integrity across all phases of a project.

RESPONSIBILITIES

Include but are not limited to:

• Set up electronic and physical project folders for new projects.


• Verify Project Manager budget entry in Sage prior to first owner billing.


• Prepare and send billing instructions to subcontractors according to owner requirements.


• Verify NOS documents are approved by Project Manager and track on preliminary log.


• Scan all paid invoices, save to electronic folders and Sage 100, and file physical copies in project folders.


• Assist with SOP creation for new processes and vendor portals.


• Monitor and post communications received/sent from/to the Teams channel per project.


• Audit subcontractor and supplier invoices, schedule for payment, and enter data into Sage 100 and/or Auto Desk


• Enter purchase orders into Sage/ Auto Desk for NTE PO’s, notify Project Manager when invoices exceed NTE amount, and scan/save documentation.


• Track preliminary notices, obtain waivers, and ensure compliance prior to release of payment.


• Record non-compliant subcontractors on hold list and monitor until compliance is met.


• Record joint check agreements on preliminary notices log and enter joint checks into Sage for weekly check run.


• Run SAR reports, monitor unbilled items, and communicate billing discrepancies to Project Managers.


• Review owner contracts and identify invoicing terms.


• Prepare Excel monthly draw forms, update SOV with approved change orders, and compile backup documentation per owner requirements.


• Use owner portals for processing change orders and billings.


• Record billings into Sage 100 and scan to electronic project folders.


• Follow up with clients on past due receivables.


• Review reimbursable items monthly, prepare invoices with supporting documentation, and log reimbursable billings into Sage 100.


• Prior to retention release, review all CF releases with Project Manager and obtain signatures.


• Assist with check run stuffing/mailing and back up posting of cash receipt.


• Assist in closing out projects by obtaining all UF releases and contributing to close-out meetings.


• Compile close-out documents per owner requirements or department requests (e.g., subcontractor list, affidavits, photos, punch list).


• Review projects on delayed list, monitor progress, and communicate with Project Managers/Subcontractors to close out projects.


• Prepare for and attend weekly delayed project meetings.


• Reconcile projects with Project Managers to verify contracts, change orders, and reimbursables have been billed/collected.


• Archive closed projects electronically and physically and notify all parties of closure.

QUALIFICATIONS

• 3-5 years Construction Accounting experience.

• Proficiency in Excel (SOVs, Pivot Tables), MS Office, Outlook, and Teams.


• Ability to adapt and learn various owner billing platforms.


• Intermediate to advanced Sage 100 experience.


• Professional written and phone/email communication.


• Positive team player with a can-do attitude.


• Critical Thinking Skills and ability to solve problems.

BENEFITS

• Medical


• Dental


• Vision


• 401k

*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice based on the needs of the department and company. To perform this job successfully, the perfect candidate will possess a proficient level of the knowledge, skills and abilities listed within this description. Please note, this document does not create an employment contract, implied or otherwise with the company.