Vendor Manager

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ABOUT THE VENDOR MANAGER ROLE

The Vendor Manager coordinates relationships between Association Services and Leadership, Operations, and vendors. The Vendor Manager will create and/or refine vendor (Independent Contractor) processes in collaboration with Accounting, Risk Management, and the Operations teams. They will implement and train team members on processes and monitor and report compliance to leadership.

ESSENTIAL FUNCTIONS:

• Manage certificate of insurance process in collaboration with Legal, Accounting and 3rd party insurance monitoring provider.
• Create and maintain standard operating procedures and training documents that explain independent contractor requirements and agreements.
• Manage vendor lists in accounting and third-party insurance system. Set up new vendors with all required information and purge/inactivate vendor records.
• Collaborate with internal stakeholders to develop a risk matrix related to vendor insurance requirements.
• Work with internal team members to identify frequently used vendors who fulfill service requirements.
• Serve as liaison between the YMCA and vendors to ensure that discrepancies are addressed in a manner that enhances relationships with partners and mitigates risk to the YMCA.
• Collaborate with Legal/Risk Management to develop and maintain contract templates.
• Review packets for new vendors to ensure that independent contractor agreements are complete and correct.
• Review vendor lists on an ongoing basis to ensure that open vendors' contracts and insurance certificates are up to date.
• Coordinate with Human Resources to ensure that independent contractors are not providing services generally provided by employees.
• Document rationale for decision making.

QUALIFICATIONS:

• Bachelor's degree is required.
• Minimum 5+ years' of experience managing relationships with vendors.
• Knowledge of California regulations related to independent contractors.
• Knowledge of “best practices” related to vendor insurance requirements.
• Intermediate knowledge of Excel, Word, and Outlook is required.
• Strong verbal, written, and interpersonal communication skills are required.
• Strong analytical, problem-solving, and negotiation skills are required.
• Experience and system knowledge of Ebix strongly preferred.

COMPETENCIES:

• Independently make sound decisions is required.
• Ability to work with diverse groups of individuals is required.
• Ability to work under pressure and meet deadlines is required.
• Persuasively present the mission and goals of the YMCA of San Diego County.
• Work collaboratively with others.
• Synthesize information and make recommendations verbally and/or in writing based upon input received from parties with different goals/expectations

TRAVEL REQUIREMENTS: This position requires some travel to the Association Services & Leadership office. Hybrid work environment with three days required in office.

Y EMPLOYEE PERKS

• FREE Complete Gym Membership, including access to Pools, workout classes and 30% off eligible programs
• Professional Growth
• Community Involvement
• Employee Assistance Program (EAP)
• Paid Sick Time
• Employee Discount Program
• Education Benefits