Unit Supervisor

Job Description and Duties

**This is a 12 month Limited-Term position that may be extended up to 24 months and/or with the possibility of becoming permanent.**

Are you looking for an exciting and fast-paced career? Join the California Governor's Office of Emergency Services (Cal OES) and be part of an organization that serves as a leader in emergency management and homeland security through dedicated service to all. We are looking for enthusiastic and motivated individuals to join our team. If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply.

Under the direction of the Financial Processing Division Chief, the Staff Services Manager I (SSM I) performs a wide range of complex managerial and analytical tasks related to the provision of federal and state disaster assistance grant programs, including but not limited to: Public Assistance (PA) Disaster Grant, California Disaster Assistance Act (CDAA), Fire Management Assistance Grant (FMAG), Hazard Mitigation Grant Program (HMGP), Interagency Recovery Coordination (IRC), Hazardous Materials Emergency Preparedness grant (HMEP), Pre-Disaster Mitigation program (PDM), Flood Mitigation Assistance (FMA), and others.

The SSM I directs fully developed staff functions; supervises a group of technical and analytical staff performing journeyperson level work; and personally performs the most difficult or sensitive work. The Incumbent is responsible for management, supervision, and organization of resources, as well as the implementation of program objectives. To ensure program objectives are met, the SSM I may be required to work extended hours, e.g. nights, weekends, and holidays. The SSM I is responsible for managing staff during both normal and disaster recovery operations.

Primary management duties involve supervisorial responsibility for staff; planning, coordinating, and directing resources effectively; developing, reviewing, and approving all program-related documentation; soliciting and ensuring necessary input from and coordination with all persons contacted in the course of work; making financial, programmatic, and administrative decisions on all aspects of the program; and making recommendations to upper management.

In alignment with the strategic plan, the SSM I develops, directs, and empowers staff to ensure they are customer-focused innovators and problem solvers providing a high level of service and technical expertise in their delivery of services. The SSM I identifies innovative opportunities and makes recommendations for potential consideration for the strategic plan, undertakes department-wide projects, and anticipates the needs of, and impacts on, disaster recovery program and operation. The SSM I establishes and maintains relationships with various internal and external stakeholders, promotes organizational efficiency and operational excellence.

This position is located in the Financial Processing Unit in Mather, CA.

You will find additional information about the job in the .

Working Conditions

Telework : This position is eligible for a hybrid work schedule. Additional in office days may be required based on the business need.

Conflict of Interest: This position is designated under the Conflict of Interest Code and is required to complete Form 700 within 30 days of appointment. Failure to comply with the Conflict of Interest Code requirements may void the appointment.

Special Requirements

Application Package Requirements

To have your application considered for this job opportunity:

• List the Job Code (JC) and Position Number for this position in the “EXAMINATION(S) OR JOB TITLE(S) FOR WHICH YOU ARE APPLYING” section on the State Application, STD. 678.
• List your most current employment history first in the “EMPLOYMENT HISTORY” section on the STD. 678.
• Provide the “From” and “To” dates with the month, day and year, the “Hours Per Week” that you worked and the Total Worked (Years/Months). You may include overtime hours.
• You must complete the “DUTIES PERFORMED” on the State Application (do not note “see attached resume” in this section) . Failure to comply and your application is considered incomplete.
• SROA and Surplus are encouraged to apply and must submit a copy of their letter..
• Please note consideration shall be given to work experience gained in a part-time or full-time job, regardless of whether the job was a paid or a volunteer position or was within, or outside of, state service.

If using education to qualify please submit a copy of your transcripts. If selected, official transcripts will be required. Foreign education must obtain and submit verification of United States course/degree equivalency.

NOTE: Incomplete applications received may not be considered. Resumes are welcomed but do not take the place of the completed State Application STD 678. Applications received via fax or email will NOT be accepted. If you would like confirmation of receipt, please send certified mail.

**A candidate pool may be established for subsequent vacancies.**

**All hires may be subject to a criminal background check.**

**We encourage applicants to apply electronically.**

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Ability to develop strategies to address complex policy issues; communicate and disseminate best practices to improve outcomes, integrate programs
• Ability to foster collaboration, mutual respect, and teamwork, while maintaining assertiveness and diplomacy in meeting CalOES objectives
• Strong analytical skills with the ability to problem solve and use critical and creative thinking skills
• Strong writing skills with the ability to provide effective and succinct written analysis of complex information and with clarity
• Ability to cross collaborate and communicate effectively with internal and external stakeholders
• Ability to maintain poise and good humor while working in a time sensitive and results oriented environment
• Ability to research, develop and evaluate alternatives; analyze data and present ideas and information effectively
• Competent with MS Office including Outlook and Adobe

Benefits

Cal OES employees are eligible for a number of benefits and working for us is a great opportunity to join a committed team. Benefits include but are not limited to the following:

• Free Parking
• On-site Gym and Locker room
• Electric Carport
• Excellent CalPERS state pension plan
• 401(k) and 457(b) Plans
• Flexible Schedules
• Generous paid time off
• Health, dental & vision insurance for the employee or the employee's family
• Investment in careers development
• Located near many local eateries, financial institutions, and the Light Rail Station

Benefit information can be found on the CalHR website and the CalPERS website.

Statement of Qualifications

All applicants must provide a Statement of Qualifications (SOQ) for the hiring manager’s review. Failure to include an SOQ may disqualify an applicant from consideration. Your SOQ may be a determining factor of your qualifications for this position. If your qualifications are competitive, you may proceed to the interview process.

A resume in lieu of the SOQ responses may disqualify an applicant from consideration. A standard or generic SOQ may disqualify an applicant from consideration.

Please review the duty statement for this Staff Services Manager I position.

The SOQ should specifically outline how you meet any or all the desirable qualifications outlined in the job posting and duty statement.

The Statement of Qualifications (SOQ) should be formatted as follows:

• Length: No more than one page
• Spacing: Single-spaced
• Font: Use 11-point Arial font
• Header: In the upper left corner of the page, include your name, the date, and the job code number for the posting
• Questions: Responses need not include the question but must be numbered in the same order as below

PLEASE ANSWER THE FOLLOWING:

1. Describe your experience as it relates to the duty statement.

2. Explain your experience communicating effectively with various stakeholders including executive leadership, external partners, and team members.

For assistance in uploading documents, including the SOQ, please consider watching the following video from CalHR's Training Catalog:

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.