Personnel Technician

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SELECTION PROCEDURES

Applications will be accepted on Friday, May 23, 2025, from 7:30 AM through 4:30 PM. Only online applications and required certifications will be accepted: This is a Promotional and Open recruitment to establish an eligibility list and fill vacancies. The eligibility list will be used to fill permanent vacancies which may occur during the life of the eligibility list. In a promotional and open recruitment, the promotional list shall take precedence. When the promotional list contains fewer than three eligible and willing employees, certification of additional ranks shall then be made from the open list.

Positions in this classification are full-time 40 hours per week, 12 months per year.

The recruitment process will consist of a written, performance and an oral technical interview, which is tentatively scheduled during the weeks of May 26 - June 20 , 2025 . Qualified applicants will be notified by email.

EQUAL OPPORTUNITY, TITLE IX, AFFIRMATIVE ACTION EMPLOYER

The Downey Unified School District does not engage in any employment practice that discriminates against an employee or applicant for employment on the basis of actual or perceived race, color, ancestry, national origin, religion, creed, age, disability (mental or physical), sex, gender (including pregnancy and childbirth), sexual orientation, gender identity, gender expression, medical condition, genetic information (including family and medical history), marital status, political affiliation, military and veteran status, or retaliation; or on any other basis as protected by state, federal or local law, ordinance or regulation, in its educational program(s) or employment. No person shall be denied employment solely because of any impairment which is unrelated to the ability to engage in activities involved in the position(s) or program for which application has been made. If you need a reasonable accommodation to participate in the hiring process, Downey Unified School District will provide you with one upon notice.

BASIC FUNCTION:

Under the direction of the Classified or Certificated Personnel Administrator, perform a wide variety of technical and responsible personnel and secretarial work in the Human Resources Department in areas of recruitment, substitute employees, orientation, selection, personnel record-keeping, and worker's compensation; prepare and maintain personnel records, files, and related reports; provide information and assistance in person and on the telephone to District personnel, staff, and the public regarding personnel matters.

DISTINGUISHING CHARACTERISTICS: Incumbents in the Personnel Technician classification perform a wide variety of technical and responsible personnel and secretarial duties in support of the department's overall activities. Incumbents in the Senior Personnel Technician classification perform complex personnel-related duties in the areas of recruitment, examination, placement, orientation, workers' compensation, and maintenance of personnel records and files.

FUNCTION & DUTIES

Assist in the preparation of the Personnel Commission agenda, minutes and board items. E Prepare, compute, and distribute payroll, and maintain related records. E Perform a wide variety of technical and responsible personnel and clerical duties related to recruitment, placement of substitute employees, orientation, selection, personnel record-keeping, and worker's compensation. E Provide information and assistance to District personnel, staff, and the public regarding a variety of personnel matters such as position vacancies, fringe benefits, voluntary deductions, personnel regulations, policies, and procedures. E Assist District personnel and staff in troubleshooting the substitute management system, run reports, and provide guidance regarding substitute assignments in the system. E Assist proctoring examination throughout the various stages of the recruitment and examination process; check in applicants for oral and written examinations; monitor applicants during examinations. E Assist placing advertisements for substitute, classified, and certificated personnel; place ads in appropriate resources. E Assist with the new employee orientation, send notices and track attendance; provide necessary information. E Assist maintaining employee files according to District policies and procedures; maintains files, and variety of records. E Prepare, type, update, maintain, and process a variety of logs, forms, reports, bulletins, records, schedules, lists and files according to established policies, procedures, regulations and laws; verify and post information as necessary to assure completeness and accuracy. E Compose and type letters, memoranda, lists, and other materials according to established procedures. E Assist maintaining department budget and records; prepare and submit purchase requisitions, invoices, and reimbursements. E Order and maintain office supply inventories. E Send, open, time stamp, and distribute office mail. E Assist the department in coordinating events, projects and employee training. E May attend job fairs and support recruitment outreach. Perform related duties as assigned. Note: At the end of some of the duty statements there is an italicized “E” which identifies essential duties required of the classification.

KNOWLEDGE, SKILLS & ABILITIES

KNOWLEDGE OF: Personnel office methods, practices and procedures. District organization, operations, policies and objectives relating to personnel activities. Standard office equipment, software applications, databases and peripherals. Record-keeping techniques. Operation of computer terminal. Oral and written communication skills. Telephone techniques, interpersonal skills and courteous office etiquette. Basic personnel-related rules and regulations governing operations of recruitment, examination, and collective bargaining agreements. District organization, operations, policies and procedures. Correct English usage, grammar, spelling, punctuation and vocabulary. Interpersonal skills using tact, patience and courtesy. ABILITY TO: Perform technical and responsible personnel and secretarial duties in the areas of recruitment, placement, workers' compensation and maintenance of personnel records and files and the preparation of related reports. Learn and apply rules and regulations involved in assigned activities. Learn and apply applicable sections of State Education Code and other applicable laws. Maintain the security of confidential materials. Appropriately apply personnel rules and related procedures. Analyze situations accurately and adopt an effective course of action. Communicate effectively both orally and in writing. Maintain records and prepare reports. Establish and maintain cooperative and effective working relationships with others. Deal tactfully and patiently with the public. Meet schedules and timelines. Work independently with little direction. Demonstrate empathy, friendliness, patience and responsibility. Comprehend and follow directions. Maintain a work pace appropriate to the position.

EDUCATION AND EXPERIENCE, LICENSES AND OTHER REQUIREMENTS

Any combination equivalent to graduation from high school and two years of responsible clerical and secretarial experience. One year of responsible personnel office experience is highly desirable.

Full-time Employees earn up:

• 12 paid vacation days per year
• 12 paid sick days per year with unlimited accumulation
• 13 paid holidays

The District offers two excellent medical plans, Blue Shield and Kaiser Permanente ; two dental plans, Delta Dental and MetLife SafeGuard ; and vision care through Vision Service Plan (VSP). Currently full-time employees (employees working 6 hours or more per day) pay 20% of the premium cost for these plans. All plans are available to the employee and their dependents. This coverage is available to employees working a minimum of 20 hours per week.