Payroll Specialist - Corporate Office, Goleta, CA

Position Summary

Job Overview/Purpose

The Payroll Specialist will provide assistance to the HR Dept with payroll, administrative tasks and employee support. Working directly with the Human Resources team this position will assist with a variety of tasks including but not limited to assisting with payroll, basic accounting, data review, and validation. This position requires high level of confidentiality, and accuracy. An understanding of CA Wage and Hour Law and CA Labor Laws is necessary.

Job Requirements/Essential Duties

• Assist with semi-monthly payroll
• Submit and review wage garnishments, tax levies, child support orders, and other deductions
• Reconcile payroll accounts and resolve discrepancies
• Assist with general administrative functions
• Prepare and submit benefit invoice check requests to Accounting; check request generation
• File cleanup in accordance with document retention guidelines
• Audit employee files to ensure we have signed employee acknowledgements including but not limited to handbooks acknowledgements, workplace violence plan acknowledgements
• Assist with Workers’ Compensation Administration
• Assist with maintaining employee leaves of absence in partnership with the HR Group
• Communicating with external partners
• Assisting employees on any HR related questions
• Maintaining accurate employee records, including staff files and audit of the files for compliance
• Ability to handle highly emotional and stressful conversations of a confidential nature
• Assist with Employee Separations – Be present as a support and a witness as needed
• Ensuring compliance with any local, state, and federal laws and regulations, managing risk, and updating HR records to ensure they are accurate
• Convey and facilitate a safe space for employees to share openly and honestly
• Active listening without judgment
• Continued education and current will all application laws and regulation changes
• Other duties as assigned

Knowledge Skill & Abilities/Prerequisites

• High School diploma, GED, or equivalent experience
• 5-7 years’ experience in payroll and human resources
• Understanding and active participation in ongoing coursework regarding Federal and CA Wage and Hour laws and regulations
• Familiarity with various HRIS systems
• Ability to work independently and prioritize effectively in a challenging environment.
• Ability to work with the utmost level of confidentiality.
• Intermediate to advanced-level knowledge of Microsoft Office Suite including Outlook, Word, PowerPoint, and Excel
• Ability to work in a manner consistent with having a high level of integrity, honesty, courage, and loyalty
• Strong problem-solving skills
• Provide high-quality customer service whether to the internal or external customer
• Ability to put people first in all aspects of your position
• Work with the intent of the betterment of our community
• Ability to effectively comprehend and interpret policies and procedures in the work environment
• Ability to collaborate effectively as a team member
• Ability to exercise good judgment in making decisions
• Ability to work under pressure and complete tasks within prescribed time frames
• Ability to disseminate information and guidelines clearly to others and check for understanding
• Excellent interpersonal skills to communicate effectively with a wide range of employees and customers
• Strong written and verbal communication skills

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and/or governmental regulations. Ability to create and/or write reports, business correspondence, and/or procedural manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.

Mathematical Skills and Reasoning Ability

Ability to calculate figures and perform basic math functions. Ability to interpret various instructions furnished in written, oral or schedule form.

Physical Demands and Work Environment

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, repetitive wrist movements, talk, hear, walk, and sit. The employee is occasionally required to stoop, kneel, or crouch. The employee may be required to stand for extended periods. The employee may occasionally lift, push, pull, carry and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus. The noise level in the work environment is usually moderate.

The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. The physical demands described here represent those that an employee must meet to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

What Towbes Offers

• Competitive wages! This a full-time, non-exempt hourly pay: $27.40 - $40.87
• A rewarding work environment
• Health Insurance: medical, dental, vision, life, and long-term disability
• 401k and liberal company match
• Paid vacation/sick time programs
• Local Coastal Housing Partnership benefits