Executive Administrative Assistant

Position Title: Executive Administrative Assistant
Location: On-site at LA AFB, El Segundo, CA
Clearance Requirement: Active Secret Clearance Required

Highly skilled Executive Assistant to provide direct support to senior leadership within a Department of Defense (DoD) organization, with a strong preference for candidates possessing U.S. Space Force (USSF) experience. The ideal candidate will demonstrate exceptional organizational, communication, and coordination skills, along with deep familiarity with DoD administrative processes and USSF-specific personnel systems.

Key Responsibilities

• Provide high-level executive support to senior leaders, including calendar management, meeting coordination, and travel arrangements

• Manage and track taskings through DoD and USSF staff tasking systems, including Enterprise Task Management System (ETMS)

• Coordinate, draft, review, and route official correspondence and staff packages in accordance with DoD and USSF standards

• Prepare and process USSF personnel documentation

• Awards and decorations

• Performance evaluations (OPRs/EPBs or equivalent)

• Decorations packages and citation

• Maintain situational awareness of suspense items and ensure timely completion of all assigned actions

• Serve as a liaison between leadership, internal staff, and external stakeholders

• Support meeting preparation, including agenda development, read-ahead materials, and executive briefings

• Ensure compliance with DoD records management and administrative policies

Required Qualifications

Minimum 5 years of experience supporting senior-level leadership within the Department of Defense

• Demonstrated experience working with the U.S. Space Force (USSF) or closely aligned organizations

• Proficiency in staff tasking systems, including ETMS or equivalent platforms

• Direct experience with USSF personnel processes, including awards, decorations, and performance evaluations

• Strong knowledge of DoD correspondence formats and administrative procedures

• Excellent written and verbal communication skills

• High level of discretion, professionalism, and attention to detail

Education & Clearance

• Bachelor’s degree (BA/BS) required

• Active Secret security clearance required

Preferred Qualifications

• Familiarity with additional DoD systems (e.g., DTS, ePubs, MyEval, or equivalent)

• Prior experience in a Headquarters, Staff, or Command environment

Core Competencies

• Organizational excellence and time management

• Ability to manage multiple high-priority tasks under tight deadlines

• Strong interpersonal skills and executive presence

• Proactive problem-solving and critical thinking

WHY JOIN OMNI?

OMNI Consulting Solutions is a boutique consulting firm specializing in creating game-changing value and simple solutions for complex demands. OMNI is built on the idea that change moves the world forward and through creative and entrepreneurial leadership Omni maintains a bold reputation within the DoD/Aerospace community and across the various other industries we support.

As an OMNI employee, you can be assured of extensive growth opportunities, inordinately competitive salary compensation packages, and the unparalleled support of the OMNI family. We are an equal opportunity employer, and our benefits packages are designed to meet the needs of all our employees and dependents:

• Medical Coverage

• Dental Benefits

• Vision Benefits

• Life Insurance

• 401(k) Retirement Plan with Employer Matching

• Fully Vested on Day 1 of Employment

• Paid Time Off & Sick Leave

• Company-Sponsored Social Events

IS IT A MATCH?

If you are interested in this position or other opportunities at OMNI, please let us know! We only need your resume and some basic details to get things started.

Even if you aren't a match, we may still be interested! We will keep your resume on file and will let you know if something matching your skills comes along.

(Position Code: 3.26.7)