Office Coordinator (Part-Time)

PLEASE APPLY HERE:

Department: Operations

Reports To: Chief of Staff to the CEO

Location: Parkview Los Angeles, CA office (Brentwood)

Schedule: Part-time, Monday – Friday, approximately 25 hours per week (~ 5 hours per day)

FLSA Status: Non-Exempt

Parkview Financial is a boutique private lender based in Los Angeles, specializing in commercial real estate credit. Since 2009, we’ve funded over $4 billion in short-term bridge and construction loans across major U.S. markets. Known for speed, innovation, and a collaborative culture grounded in teamwork, reliability, respect, integrity, and trust, our team delivers flexible financing solutions for multifamily, residential, industrial, retail, and mixed-use projects. We foster an entrepreneurial environment where ideas are valued, and team members have opportunities to make an impact and grow.

Role Overview:

We are seeking a part-time Office Coordinator to oversee day-to-day workplace operations and keep our Los Angeles office running smoothly. This role is ideal for someone who is organized, proactive, and service-oriented, and who can juggle details, anticipate needs, and support the team with occasional administrative coordination in partnership with the Chief of Staff.

Our culture is grounded in teamwork, reliability, integrity, and trust, and we bring a strong sense of hospitality to how we show up for one another, our clients, and our visitors. You will help bring those values to life by creating a polished, thoughtful in-office environment that feels professional, cared for, and consistently well-supported.

Estimated focus: ~75% office operations / ~25% administrative coordination (varies by week)

Commitment: Minimum one-year commitment; long-term potential for growth and possible conversion to full-time (not during the first year).

Key Responsibilities:
Office Operations & Workplace Experience (Primary):

• Welcome and host visitors, clients, job candidates, and guests with professionalism and warmth.
• Create a hospitality-forward office experience that reflects Parkview’s values of teamwork, reliability, integrity, and trust.
• Ensure shared spaces are tidy, functional, and well-stocked (kitchen, conference rooms, reception/common areas).
• Manage incoming/outgoing mail and packages (sorting, distributing, shipping).
• Coordinate facilities needs, including vendors, maintenance requests, repairs, and office access cards.
• Own office inventory: track supplies and place orders to keep the office running smoothly.
• Coordinate weekly lunch orders; maintain kitchen cleanliness and supplies.
• Coordinate logistics and setup for meetings, interviews, client visits, and company events (room setup, refreshments, materials).
• Prepare workstations and welcome materials for new hires; support onboarding logistics.
• Maintain organized filing and recordkeeping; handle sensitive documents securely and support compliance-related retention.
• Support special projects and operational improvements as assigned.

Administrative Coordination (Secondary):

• Coordinate scheduling across team members and external participants as needed.
• Arrange travel for employees and external guests (flights, hotels, ground transportation, itineraries).
• Provide light project management for vendor/facilities work (tracking requests through completion).
• Assist with preparation and organization of meeting materials, presentations, and documents.
• Provide occasional administrative support for HR coordination (e.g., interview scheduling, onboarding logistics, and new hire first-day orientation).
• Maintain confidentiality and handle sensitive information with discretion.

Qualifications & Experience:

• 1+ year of office, administrative, or workplace operations experience preferred (team support experience a plus).
• Entry-level candidates considered with strong organization, reliability, and interest in commercial real estate, finance, lending, or operations.
• Also a fit for experienced candidates seeking a stable, part-time role.
• Strong time-management, prioritization, and follow-through; able to multitask and stay detail-oriented.
• Warm, professional communication style and a hospitality mindset.
• Builds trust through good judgment, discretion, and clear communication.
• Proficient in Microsoft 365 (Outlook, Teams, Excel, Word).
• Able to lift up to 25 lbs occasionally and assist with office/event setup.
• Professionalism, punctuality, and discretion are essential.

Compensation: $20 - $26 per hour, depending on experience.

• Paid time off
• Paid holidays
• 401(k)

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