Executive Assistant to the Chief Financial Officer
- Schedule meetings for the CFO and other members of management, including conference rooms, background materials, agendas, action items, ...
- Assist with creating and modifying PowerPoint presentations.
- Compose and edit correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.
- Manage correspondence between departments.
- Prepare and submit expense reports.
- Handle sensitive and confidential information with discretion and professional acumen.
- Coordinate internal and external meetings, conferences, and teleconferences, including lunch meetings and training sessions.
- Host on-site meetings with dignitaries and investors.
- Coordinate and manage senior executives’ challenging calendars and maintain Outlook contact files.
- Manage domestic and international travel arrangements for the team.
- File and retrieve documents and reference materials.
- Collaborate with other Executive Assistants to streamline departmental workflow and communications.
- Track and report departmental expenses; code invoices for approval and signature.
- Operate proactively, anticipating needs and initiating action without requiring supervision.
- Prioritize and manage multiple projects simultaneously, following through on issues in a timely manner.
- Maintain strict confidentiality in performing all duties.
- Demonstrate strategic thinking and anticipate the needs of the CFO and Finance leadership.
- Operate with absolute discretion, handling sensitive financial and corporate information.
- Exhibit executive presence and confidence when interacting with board members, investors, and senior leaders.
- Thrive in high-pressure environments, maintaining composure and delivering results under tight deadlines.
- Be a master of prioritization, balancing multiple projects and shifting priorities seamlessly.
- Show proactive problem-solving, identifying challenges before they arise and implementing solutions.
- Foster strong relationships across departments and external stakeholders, acting as a trusted liaison.
- Opportunities to collaborate with global investors, board members, and senior executives, gaining insight into corporate governance and financial strategy.
- A chance to develop expertise in investor relations and executive operations, positioning you for future leadership roles in corporate administration or finance.
- The ability to shape processes and influence efficiency within a rapidly scaling organization.
- BA/BS (or equivalent experience) with financial background strongly preferred; experience supporting and working closely with Finance teams.
- 10+ years of executive assistant experience with direct experience supporting C-Suite executives (CFO experience highly desirable).
- Experience working for a public company is preferred.
- Ability to accurately solve problems and exceptional proficiency in data management.
- Ability to establish and maintain effective working relationships with employees, supervisors, Board members, suppliers, and visitors.
- Ability to complete multiple, diverse tasks of differing priorities.
- Comfort around higher management.
- Excellent interpersonal, verbal, and written communication skills.
- Professional writing skills with correct grammar, spelling, punctuation, composition, and vocabulary.
- Ability to professionally handle unexpected demands and incidents, interacting tactfully at all levels.
- Ability to anticipate approaching problems and establish strategic plans for future success.
- Ability to perform tasks and achieve results with a high degree of accuracy and precision.
- Excellent team-building skills, fostering a cooperative work environment.
- Effective time management and decision-making skills.
- Outstanding administrative, organizational, and calendar management skills.
- Ability to maintain security and confidentiality of information, demonstrating discretion, professionalism, and attention to detail.
- Ability to operate with a sense of urgency and meet deadlines.
- Ability to process information with speed and accuracy.
- Proficient in Microsoft Office programs including Word, Excel, Outlook, PowerPoint.
- Authorized to work for any employer in the United States.
- Ability to pass a thorough background check.
Recommended Jobs
Project Policy Analyst
Overview: Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The…
Caregiver
Job Title: Caregiver - Huntington Beach, Ca Schedule: Saturday and Sunday Join Our Team as a Caregiver in Seal Beach! Make a Difference in Someone’s Life: Join Our Team at Senior Helpers! Ar…
Licensed Insurance Sales Representative
State Farm®, Insurance and Financial Services office and I am looking for our next great Sales Representative. If you are a motivated self-starter who thrives in a fast-paced environment, then this …
Regional Sales Manager- New Mexico
SLB completed the acquisition of ChampionX on July 16, 2025. If selected for this position, your employment will begin with ChampionX and will transition to SLB as part of the planned integration. …
Hardware Integration & Test Engineer III
GROW WITH US AND STAY EXTRAORDINARY: Launch your career to new heights with Innoflight—one of San Diego’s fastest-growing Aerospace and Defense innovators. Here, visionary minds engineer the futur…
Server
Now Hiring: Servers at Black Cow Café Join our team at Black Cow Café , a local favorite in Montrose, CA, known for our warm hospitality, scratch-made comfort food, and welcoming atmosphere. We’…
Business Development Specialist
DescriptionOur client is aggressively expanding nationwide and seeking two high-performing professionals ready to capitalize on a growing the pre-engineered building market. This role offers direct ow…
Los Angeles, CA - Full-Time Live-In Nanny
Los Angeles, CA – Full-Time Live-In Nanny Family Overview: A warm, respectful Los Angeles family is seeking a dedicated full-time live-in nanny for their three children (ages 3, 6, 8). The hom…
General Manager
ABOUT US: The h.wood Group is a Los Angeles based lifestyle and hospitality company with establishments and events across the United States and Europe. We are committed to providing a warm, inviti…
Apprentice Fire Safety Specialist - UniFirst First Aid + Safety
UniFirst First Aid + Safety is seeking an Apprentice Fire Safety Specialist to join our community. As an Apprentice Fire Safety Specialist you will be focusing on learning and assisting with the i…