Accounting Operations Administrator

We are seeking a dependable and detail-oriented Accounting Operations Administrator to support our Accounts Payable and Accounts Receivable functions. This position is ideal for someone looking to apply their experience in accounting operations, payment processing, and financial administration. The role involves daily office-based tasks including mail processing, data entry, vendor setup, and billing workflow support.

Key Responsibilities:

• Open, sort, and process incoming mail related to invoices, checks, and financial correspondence
• Perform payment processing and apply payments accurately and timely
• Manage accounts payable and accounts receivable data entry
• Set up and maintain vendor records, including required documentation
• Assist with billing approval workflows and ensure proper authorization is in place
• Review invoices for accuracy, completeness, and proper coding prior to processing
• Maintain organized and accurate financial records and files
• Support internal teams with billing and payment related inquiries
• Assist with reconciliation of transactions as needed
• Follow established accounting procedures, internal controls, and documentation standards

Requirements

• High school diploma or equivalent required; some college coursework in accounting or finance preferred
• 1 to 2 years of experience in an administrative, accounting, or office support role
• Strong attention to detail and ability to perform repetitive tasks with high accuracy
• Basic computer proficiency and comfort working in accounting or financial systems
• Strong organizational and time management skills
• Ability to handle confidential financial information with discretion
• Reliable attendance and ability to work on site during standard business hours

Preferred Qualifications:

• Experience with accounts payable or accounts receivable processes
• Familiarity with accounting software
• Prior experience in an office based administrative role

Work Environment:

• In person office setting
• Standard business hours
• Collaborative and supportive team environment
• Benefits: Medical, dental, vision, 401K and more

Salary Description

$25 per hour