Statewide Records Analyst

Job Description and Duties

Are you interested in a meaningful job and want to work toward building healthy, safe, and economically viable communities? Are you driven by protecting the environment and health of all Californians? Consider a career with the California Department of Toxic Substances Control (DTSC). We are located within the California Environmental Protection Agency network of agency partners that are committed to protecting all Californians and the environment. We are looking for highly motivated and adaptable individuals to join our Regional Administration Team of professionals that ensure compliance with records management and our business processes. Under the direction of the Statewide Business Supervisor, the Statewide Records Analyst will work to ensure that DTSC’s records management practices and policies are followed. This is a great opportunity for detail-oriented individuals with strong project management skills. See the duty statement for more specifics about this role with our team. Support the Statewide Services Record Management Coordinator to analyze, develop, manage, provide improvement recommendations, implement, and review Regional Administrative Services processes and procedures related to records management, procurement, budget tracking, contract development and tracking, reception, mail services, meeting and conference room facilitation, petty cash and equipment and supply management.

As an Analyst I you will have the opportunity to:

• Develop, implement, and audit procedures for the organization, tracking, and reconciling of DTSC files at the statewide level including all paper records, electronic records, records rooms, and storage facilities
• Provide recommendations around systems to identify Clean up, Enforcement, and Permitting site files
• Act as the main point of contact by researching, answering internal inquiries, and advising staff on best practices
• Participate in developing policies and procedures to provide training to programs on records management
• Assist in the review, approval, and processing of all Records Retention Schedules to ensure programs are compliant with State Administration Manual (SAM)

Desirable Qualifications We Look For:

• Record or file management experience
• Project management and milestone tracking of deliverables/progress experience
• Analytical and communication skills (oral and written)
• Ability to take initiative, meet deadlines, and pay attention to detail
• Experience with purchasing and budgeting
• Experience with training and delivering customer support
• Technical skills, including proficiency with Microsoft Office programs (i.e., Word, Excel, SharePoint, PowerPoint, Visio, Teams, knowledge of TabFusion a plus)
• Ability to be flexible and adaptive to changing priorities and challenging situations
• Ability to work independently and in a team environment

You will find additional information about the job in the .

Working Conditions

Effective July 1, 2025, specific Bargaining Units and associated Excluded State employees are subject to a salary reduction between 2% - 4.62% in exchange for hours in the Personal Leave Program 2025 (PLP 2025) per month. For more details, please click here .

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for visa sponsorship by the start date of employment. The Department of Toxic Substances Control does not participate in E-Verify for employment authorization purposes.

The position is headquartered in Sacramento, CA.

Click the link below for a special message from Director Katie Butler on DTSC’s culture:

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Additional Application Instructions

For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678), including detailed job descriptions, hours worked per week, and start/end dates (MM/DD/YYYY). Application packages without this information may experience delayed processing times and your eligibility for this position may be impacted.

Electronic applications submitted through your CalCareer Account are highly recommended . If you are unable to apply electronically through your CalCareer account, please mail a completed and signed STD. 678 and application package to the mailing address provided above in the “Application Instructions” section. Applications must be postmarked on or before the final filing date.

For mail-in or drop-off applications, please include JC# 515063 and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section. SROA and surplus candidates should submit a copy of their letter with their application.

Pending Budget Approval - DTSC will obtain all necessary approvals prior to extending a job offer.

Foreign Degrees

Applicants who completed their education outside the United States (with foreign degree/ transcripts) must obtain and submit verification of United States course/degree equivalency.

Foreign education credential evaluation services can be found at

DO NOT include any confidential information to your application or supporting documents (i.e., Social Security Number, birthdate, marital status, medical information, examination results, method of eligibility, etc.).

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Other - Cover Letter