Administrative/Purchasing Coordinator POST NUMBER: 475353

About the Company:
Our client is a well-established and growing real estate/homebuilding company known for delivering high-quality residential communities. They are looking to add a detail-oriented and proactive Administrative / Purchasing Coordinator to support their operations and purchasing team.

Position Overview:
This role will play a key part in supporting purchasing, vendor coordination, and day-to-day administrative operations. The ideal candidate enjoys working in a fast-paced environment, is highly organized, and can juggle multiple priorities while supporting both internal teams and external vendors.

Key Responsibilities:

• Assist with creating and processing purchase orders for construction materials and services
• Maintain and update vendor records, pricing, and contracts
• Coordinate with vendors and suppliers to ensure timely delivery of materials
• Track and follow up on orders, invoices, and discrepancies
• Support budgeting and cost tracking for projects
• Maintain organized records of bids, contracts, and project documentation
• Assist with scheduling meetings, managing calendars, and general administrative support
• Communicate with project managers, construction teams, and accounting to ensure alignment
• Support special projects and additional administrative tasks as needed

Qualifications:

• 2 years of administrative, purchasing, or coordination experience (construction or real estate industry preferred)
• Strong organizational skills and high attention to detail
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Strong communication skills, both written and verbal
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with ERP systems (e.g., Sage, SAP, or similar) is a plus
• Experience working with vendors, purchase orders, or contracts is highly preferred

Nice to Have:

• Experience supporting construction, homebuilding, or real estate development teams
• Familiarity with budgeting, cost tracking, or job costing
• Knowledge of purchasing processes and vendor management

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.