Office Assistant

Office Assistant (No Experience Required)

Summary:
The Office Clerk is responsible for supporting day-to-day maintenance operations across multiple locations by tracking work orders, coordinating with vendors and technicians, processing purchase orders, and maintaining accurate maintenance records. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks while meeting deadlines. The ideal candidate has practical experience in maintenance or facilities-related environments and is comfortable supporting operational teams.

Responsibilities:

• Process incoming and outgoing documents, ensuring proper filing, tracking, and timely distribution; verify shipping details and coordinate with stores, logistics partners, and vendors to resolve discrepancies.
• Communicate regularly with retail locations, suppliers, and external partners to confirm orders, delivery schedules, and documentation requirements.
• Operate and maintain general office equipment such as computers, printers, copiers, and scanners to complete daily administrative and clerical tasks efficiently.
• Assist with basic purchase order processes, including preparing purchase requests, verifying item specifications, quantities, pricing, estimated time of arrival, receiving records, and matching vendor invoices for accuracy.
• Provide administrative support using the company’s enterprise platforms and internal systems, ensuring data accuracy and compliance with company procedures.
• Collect, organize, and analyze operational data; prepare analytical summaries, tables, charts, and brief written reports to support decision-making.
• Create and maintain operational forms, templates, content, training materials, and internal policies to improve workflow efficiency and consistency.
• Assist with general office administration tasks, including record keeping, and cross-department coordination.
• Perform other duties and special projects as assigned by management to support overall office operations.

Qualifications:

• A Bachelor’s degree or equivalent combination of education, technical training, and relevant work experience.
• Basic understanding of building systems, facilities maintenance, and repair processes.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and Google Workspace (Docs, Sheets, Drive, Gmail).
• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
• High attention to detail and accuracy in data entry, documentation, and financial tracking.
• Ability to work independently while also collaborating effectively within a team environment.
• Self-motivated, dependable, and proactive with a strong sense of accountability.
• Ability to work in a fast-paced environment and meet deadlines with minimal supervision.
• Basic problem-solving skills and willingness to learn new systems and processes.
• Authorized to work in the United States without sponsorship.

Physical Requirements:

• Ability to remain seated for prolonged periods while working at a desk and using a computer to perform administrative and clerical tasks.

Working Conditions:

• This job is performed in an environment that may have exposure to heat, noise, and other environmental factors associated with food production.

Position Details:

• Employment Type: Full Time
• Location: 6338 Regio Ave, Buena Park, CA 90620
• Working Hours: Monday - Friday 9AM - 5:30PM
• Available to work on weekends and holidays as necessary.

Benefits:

• Medical, Dental, Vision, and Life Insurance.
• 401 (k) Retirement Saving Plan with 4% Company Match
• Long-Term Services Award.
• Employee Discount.
• Paid Time Off
• Referral Program

Compensation:

• The pay for this job is starts at $18 per hour. This is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) the responsibilities of the job, your education, skills, qualifications, experience, and location.

Beware of Job Scams:
We prioritize applicant safety at TAWA Services, Inc. Please exercise caution during your job search. Be wary of unsolicited offers, requests for personal information or upfront payments, poorly written job descriptions, unrealistic promises, and unprofessional communication. Research employers, verify job postings, and trust your instincts. Report any suspicious activity. For helpful guidance on identifying job scams, visit this link provided by the Indeed website:

Disclaimer:
Our goal is to be a recognized leader in the industry while providing a great workplace for employees. Please note the job descriptions are intended to describe the general nature and level of work being performed by people assigned to the position. They do not cover all the details of skills, duties, or responsibilities required for the positions. Thus, they are not to be construed as an exhaustive list of all skills, duties, and responsibilities required for personnel. All personnel may be required to perform duties outside of their normal responsibilities as instructed by management. Skills, duties and responsibilities may change at any time with or without notice. We are an E.E.O. employer.

99 Ranch Market is one of the largest Asian supermarket chains in the United States. We have store locations in California, Nevada, Texas, Washington, Oregon, Maryland, Massachusetts, Virginia, New Jersey and more to come! We are passionate and honored to be shaping the Asian Supermarket culture within the grocery industry. As 99 Ranch Market expends, we have new positions open. We welcome new members to grow alongside with the family.